Law 2/2023
PREAMBLE
I
Citizen collaboration is essential for the effectiveness of the law. Such collaboration is not only manifested in the proper personal fulfillment of the obligations that correspond to each individual, a demonstration of the subjection of all public powers and citizens to the Spanish Constitution and the rest of the legal system (Article 9.1 of the Spanish Constitution), but also extends to the collective commitment to the proper functioning of public and private institutions.
This citizen cooperation is a key element of our rule of law and, furthermore, is considered in our legal system as a duty of every citizen when they witness the commission of a crime, as established in the Criminal Procedure Code. This duty, in the service of protecting the public interest when it is threatened, must be taken into consideration in cases where it conflicts with other duties provided for in the legal system.
Likewise, our legal system provides for citizen participation in public initiatives to promote research into actions that violate urban planning regulations, activities that could harm the environment, or to prevent damage to historical and artistic heritage. These are other examples that have a long tradition in Spanish legislation.
Along the same lines, and in line with the push for European Union law, some sectoral regulations, particularly in the financial and antitrust fields, have incorporated specific instruments to enable those aware of irregular or illegal conduct to provide supervisory bodies with useful data and information. Furthermore, Organic Law 3/2018, of December 5, on the Protection of Personal Data and the Guarantee of Digital Rights, provides for the creation and maintenance of information systems through which a private-law entity may be informed, even anonymously, of the commission, within the entity itself or through the actions of third parties contracting with it, of acts or conduct that may be contrary to the general or sectoral regulations applicable to it.
Furthermore, there are many examples of civic actions that have highlighted the existence of irregular practices and corruption. This has led to investigations that, following the legally established judicial process, have resulted in the imposition of the corresponding criminal convictions for such conduct.
However, it should also be noted that, on occasion, such laudable civic behavior has led to painful consequences for those who report such corrupt practices and other violations, such as pressure from those reported. Therefore, it is essential that the legal system protect citizens when they display courageous behavior that clearly serves the public good. Furthermore, it is important to establish a public awareness that those who break the law must be prosecuted and that violations should not be tolerated or silenced. This is the main purpose of this law: to protect citizens who report violations of the legal system within the framework of a professional relationship.
It is also important to remember that, in line with the trend in the Anglo-Saxon world, which has regulated the protection of so-called "whistleblowers" for years—those who use a whistle to sound an alarm—some autonomous communities have already regulated institutions responsible for receiving communications from citizens reporting irregularities. As an example, and without prejudice to the authorities created by some local entities, it is worth noting that the autonomous communities of Catalonia, Valencia, the Balearic Islands, Navarre, the Principality of Asturias, and Andalusia have addressed the issue of whistleblower protection, although the regulation has been partial and focused primarily on the creation of offices or agencies with the specific function of preventing and investigating cases of fraudulent use or allocation of public funds, illicit exploitation arising from actions involving conflicts of interest or use of privileged information, or, in general, conduct contrary to integrity. That is, they have limited this legislation to the public sphere, in some cases prior to Directive 2019/1937.
The term "whistleblower" has been adopted in some legal systems, such as the French one. Directive 2019/1937 of the European Parliament and of the Council of 23 October 2019 on the protection of persons who report breaches of EU law uses the term "whistleblower," and this law has opted for the term "informant."
Furthermore, the terms "information" and "communications" have been used interchangeably to avoid repetition, in accordance with proper grammatical and syntactical writing.
II
With the approval of this law, Directive (EU) 2019/1937 of the European Parliament and of the Council of 23 October 2019 is incorporated into Spanish law. The differences in treatment between the various legal regimes existing in the Member States have generated difficulties in ensuring consistent application of European law and prosecuting its violations. To this end, the aforementioned Directive regulates minimum requirements for the various information channels through which a natural person who becomes aware of a violation of European Union law in a work-related context can report its existence. Specifically, it requires many companies and public entities to have internal information channels because it is considered, as has also been reflected in reports and statistics collected during the drafting of the European text, that it is preferable for the organization itself to be aware of information on irregular practices in order to correct them or repair the damage as quickly as possible. In addition to these internal channels, the Directive requires the establishment of other, so-called "external" information channels, in order to offer citizens communication with a specialized public authority, which can generate greater confidence by allaying their fear of retaliation within their community.
These two clear objectives of the Directive—protecting whistleblowers and establishing minimum standards for information channels—are incorporated into the content of this law.
The law is structured into 68 articles, six additional provisions, three transitional provisions, and twelve final provisions.
III
Title I specifies the purpose and scope of the law.
The purpose of the regulation is to protect individuals who, in a work or professional context, detect serious or very serious criminal or administrative violations and report them through the mechanisms regulated therein.
Regarding its scope, in addition to protecting those who report breaches of EU law as provided for in the Directive of the European Parliament and of the Council of 23 October 2019, this law also covers serious and very serious criminal and administrative violations of our legal system.
It has therefore been deemed necessary to extend the material scope of the Directive to include violations of national law, but limited to serious or very serious criminal and administrative offenses, in order to allow both internal and external information channels to focus their investigative activity on violations considered to have the greatest impact on society as a whole.
Likewise, cases governed by specific regulations, that is, those that regulate the mechanisms for reporting violations and protecting informants provided for by sectoral laws or by the European Union instruments listed in Part II of the Annex to Directive (EU) 2019/1937, are excluded from the material scope of application.
Good faith, the honest awareness that serious, harmful events have occurred or may occur, constitutes an indispensable requirement for the protection of whistleblowers. This good faith is the expression of their civic behavior and is contrasted with other actions that, on the contrary, must be excluded from protection, such as the transmission of false or distorted information, as well as those obtained illegally.
Along with describing the objective scope of application, the law specifies the subjective scope, that is, the individuals who are protected against potential retaliation. Thus, protection extends to all those with professional or employment ties to entities in both the public and private sectors, those who have already terminated their professional relationship, volunteers, interns or trainees, and individuals participating in selection processes. The law's protection also extends to individuals who provide assistance to whistleblowers, those close to them who may suffer retaliation, as well as legal entities owned by the whistleblower, among others.
Title II of the law establishes the legal framework for the Internal Information System, which covers both the channel, understood as a mailbox or channel for receiving information, as well as the System Manager and the procedure. The Internal Information System should be used preferentially to channel information, since diligent and effective action within the organization itself could prevent the harmful consequences of the actions under investigation. However, once this preference has been declared, the informant may choose the channel to follow, internal or external, depending on the circumstances and the risks of retaliation they consider.
This title devotes a first chapter to the provisions applicable to both the public and private sectors.
The configuration of the Internal Information System must meet certain requirements, including ease of use, confidentiality guarantees, and proper monitoring, investigation, and whistleblower protection practices. Furthermore, the designation of a person responsible for ensuring its proper functioning is essential for the effectiveness of the Internal Information System.
It should be noted that anonymous reporting is permitted. When a communication is submitted within the framework of the Internal Information System and falls within the scope of the law, the specific rule contained in this law regarding the possibility of submitting and processing anonymous communications will apply. The Directive establishes as a principle the general duty to maintain the anonymity of the informant. However, this essential pillar of the European standard is exempted when either a national law provides for disclosure or it is requested within the framework of a judicial process, which often occurs, with the judge arguing the need to know the identity of the person who reported the information in order to guarantee the accused's right of defense. Thus, recital 34 states: "Without prejudice to the existing obligations to provide for anonymous reporting under Union law, it should be possible for Member States to decide whether to require legal entities in the private and public sectors and the competent authorities to accept and follow up on anonymous reports of infringements falling within the scope of this Directive."
And Article 6.2 states: "Without prejudice to the existing obligation to have anonymous reporting mechanisms under Union law, this Directive shall not affect the ability of Member States to decide whether or not to require legal entities in the private or public sectors and competent authorities to accept and follow up on anonymous reports of infringements."
Article 9.1.e) also provides for "diligent follow-up where provided for by national law with regard to anonymous reports."
In this regard, one legislative policy option, resulting from comparative models at the international and European levels, has been, as with personal data protection regulations, to regulate anonymous information and protect the person who communicates it.
An essential milestone in the acceptance of anonymous reporting is the United Nations Convention against Corruption, signed in New York on 31 October 2003, which establishes in its Article 13.2: "Each State Party shall take appropriate measures to ensure that the public is aware of the relevant anti-corruption bodies referred to in this Convention and shall facilitate access to such bodies, where appropriate, for the reporting, including anonymous reporting, of any incidents that may be considered to constitute an offence established in accordance with this Convention."
The Council of the European Union, in its Decision of 25 September 2008, on behalf of the then European Community, approved the United Nations Convention against Corruption.
Likewise, in sectoral areas of the European Union, it is worth highlighting Article 5.1 of Regulation (EU, Euratom) No 883/2013 of the European Parliament and of the Council of 11 September 2013 concerning investigations conducted by the European Anti-Fraud Office (OLAF) and repealing Regulation (EC) No 1073/1999, which provides that "the Director-General may initiate an investigation where there is sufficient suspicion, which may also be based on information from a third party or anonymous information, that fraud, corruption or other illegal activity has occurred affecting the financial interests of the Union".
It is worth noting that the former advisory body to the European Commission on data protection, the Article 29 Working Party (WP29), in its Opinion 1/2006 on the "Application of EU data protection rules to internal whistleblowing systems in the fields of accounting, controls and auditing matters, anti-corruption, and financial and banking crime", established as a general rule that the whistleblower must identify himself, but there was also the possibility of receiving and processing anonymous reports in certain circumstances.
As can be seen, the European Union institutions have openly supported the possibility of accepting and following up on anonymous reports. To this end, an "anonymous whistleblowing" tool is available to help the European Commission uncover cartels and other antitrust violations and report anticompetitive practices prohibited by EU competition law that cause significant damage to the European economy.
Regarding current national regulations, the possibility of anonymous reporting has already been regulated in several areas. In September 2018, Royal Decree-Law 11/2018 of August 31 introduced the current Article 26 bis into Law 10/2010 of April 28 on the prevention of money laundering and terrorist financing. This article regulates internal procedures for reporting potential breaches (internal reporting channels) so that employees, managers, or agents can report, even anonymously, relevant information about potential breaches of this law, its implementing regulations, or the policies and procedures implemented to comply with them, committed within the obliged entity.
In another area, the aforementioned Organic Law 3/2018, of December 5, on the Protection of Personal Data and the Guarantee of Digital Rights, establishes in its article 24.1: "The creation and maintenance of information systems through which a private law entity may be informed, even anonymously, of the commission within it or in the actions of third parties contracting with it, of acts or conduct that may be contrary to the general or sectoral regulations applicable to it shall be lawful."
Previously, and in various areas, the possibility of filing anonymous complaints had been recognized: Organic Law 12/2007, of October 22, on the disciplinary regime of the Civil Guard, contemplates the possibility that an anonymous complaint may lead to at least the initiation of a "restricted investigation." Furthermore, the State Attorney General's Office, in its Circular 4/2013, of December 30, on investigative proceedings, updated its approach to anonymous complaints. It states that, although complaints must, in principle, meet the requirements set forth in the Criminal Procedure Act to be considered as such, failure to comply with any of these requirements should not lead to their inadmissibility if they reveal facts constituting a crime that can be prosecuted ex officio and appear credible. Initiation of complaints by bringing them to the attention of other authorities or public bodies is becoming increasingly common.
The essential guarantee, however, is contained in Organic Law 3/2018, of December 5, on the Protection of Personal Data and the Guarantee of Digital Rights, as previously indicated, specifically in its article 24.1.
These reporting channels, through anonymity, have helped establish an essential tool for a company's compliance and have been instrumental in receiving serious complaints that employees and collaborators would otherwise be reluctant to report for fear of retaliation if identified.
Some autonomous communities have also extended their protection to anonymous complaints and have established channels for receiving them.
The law differentiates the scope of the obligation to set up these internal channels in the sphere of private organizations from those belonging to the public sector.
In the private sector, in accordance with the Directive, all companies with more than fifty employees will be required to set up an internal information system. In corporate groups, the parent company will be able to implement the principles and policies that underpin the organization of the system for the proper organization and coordination of channels in each of the entities comprising it.
Aware of the potential cost to companies with this new burden, the law allows companies with more than fifty employees and fewer than two hundred and fifty employees to share resources and means for managing the information they receive, always making clear the existence of their own channels within each company.
However, regardless of the number of employees, all political parties, unions, business organizations, and any foundations dependent on them are required to have an Internal Information System, provided they receive public funding. This requirement stems from the unique constitutional role these organizations play, as proclaimed in Articles 6 and 7 of the Spanish Constitution, as a manifestation of political pluralism and a vehicle for the defense and protection of their respective economic and social interests. The existence of corruption cases affecting some of these organizations increases public concern about the proper functioning of institutions. Therefore, it is essential to demand that these organizations maintain an exemplary attitude that fosters public confidence in them, since the proper functioning of the democratic system largely depends on it. Hence, the obligation to establish, regardless of the number of employees, an Internal Information System to swiftly address any indication of a serious or very serious criminal or administrative violation against the public interest. The widespread implementation of an internal information system will facilitate the eradication of any suspicion of nepotism, patronage, misuse of public funds, irregular financing, or other corrupt practices.
With regard to the public sector, the law has broadly extended the obligation to have an internal information system. Consequently, public administrations, whether territorial or institutional, independent authorities or other bodies that manage social security services, universities, companies and foundations belonging to the public sector, as well as public law corporations, must establish such a system. Similarly, all constitutional bodies and bodies of constitutional relevance, as well as those mentioned in the Statutes of Autonomy, are also required to have an internal information system.
As noted, it is important to ensure that all institutions, agencies, and other entities exercising public functions have an effective system for detecting the irregular practices described in this regulation, regardless of the size of the entity or the territorial scope in which it exercises its powers.
Thus, while it is true that the Directive grants Member States the right to exempt municipalities with fewer than 10,000 inhabitants from certain obligations, this law does not contemplate this exception. Consequently, in response to the need to provide a common and general framework for the protection of informants and to avoid creating loopholes that could seriously harm the public interest, the obligation to maintain an internal information system is extended to all municipalities. However, this obligation is accompanied by certain clarifications to facilitate compliance by municipalities with a population of less than 10,000. The law allows these municipalities to share information-receiving resources with other administrations exercising their powers in the same autonomous community. This possibility does not exempt each local administration from having a person responsible for its internal information system.
In any case, it must be emphasized that it is considered appropriate for each municipality to have its own internal information system, and therefore the assistance that other territorial administrations can provide is highlighted.
Furthermore, the material management of the Internal Information System is expected to be carried out through indirect management methods, although the attribution by territorial administrations to a third party of the management of the Internal Information System will require them to prove that they lack their own resources to perform the function.
It is worth noting that Law 39/2015, of October 1, on the Common Administrative Procedure of Public Administrations (LPAC), applicable in a basic manner to all administrative procedures, establishes that any communication of facts that may constitute an infraction must be considered a complaint (article 62.1 LPAC).
Title III of the law regulates the external reporting channel. Directive 2019/1937 of the European Parliament and of the Council of 23 October 2019 rightly recognizes that one of the main factors discouraging potential whistleblowers is a lack of confidence in the effectiveness of reporting. Therefore, the European regulation imposes on Member States the obligation to establish appropriate external reporting channels, so that their actions are governed by the principles of independence and autonomy in receiving and processing information about violations.
Providing independence and autonomy to the external communication channel(s) requires ensuring the completeness, integrity, and confidentiality of the information, preventing unauthorized personnel from accessing it, and enabling long-term storage of the information.
In order to meet the objectives pursued by the European Union and to further the protection of whistleblowers, this law establishes an external channel managed by the Independent Whistleblower Protection Authority (IWPA), as provided for in Title VIII.
It is considered beneficial that the establishment of this channel, as a complementary means to the internal channel, be channeled through the Independent Authority for the Protection of Whistleblowers (IAW), thus providing it with the guarantees of independence and autonomy required by European standards.
Title III systematically addresses the specific regulations of the external channel through which the individuals referred to in Article 3 of the law may report, either directly or after submitting information to the internal channel. After detailing the procedure for receiving communications, which may be made anonymously or with confidentiality of the informant's identity, and their form (written or verbal), the law addresses the admission process. After a preliminary analysis, a decision is made on whether to admit the report for processing, whether to reject it with justification if any of the specific reasons provided for this purpose apply, whether to immediately notify the Public Prosecutor's Office if the conduct could constitute a crime, or whether to refer the report to another authority or body that may be competent to process it.
Once the communication has been admitted for processing, the investigative phase begins, culminating in the issuance of a report by the Independent Authority for the Protection of Whistleblowers. Once the report has been issued, the Independent Authority for the Protection of Whistleblowers may order the case to be closed; the initiation of disciplinary proceedings, without prejudice to bringing the facts to the attention of the Public Prosecutor's Office if, despite not initially seeing any indication that the facts could constitute a crime, such evidence emerges during the course of the investigation; or to the European Public Prosecutor's Office when the financial interests of the European Union are affected, where appropriate; or the referral of the information to another competent authority or body, if appropriate. In line with Directive 2019/1937, it has been deemed appropriate that the time period for conducting the investigations and responding to the whistleblower should not be extended more than strictly necessary, which is why the time period for completing this investigative phase cannot exceed three months.
Finally, it should be noted that the resolution adopted by the Independent Authority for the Protection of Whistleblowers (AAI) may not be subject to any administrative or judicial appeal, without prejudice to the possible challenge of the resolution that would terminate the sanctioning procedure that may be initiated as a result of the investigations carried out.
It should be noted that reporting the existence of a criminal or administrative offense does not constitute a data subject, but rather a collaborator with the Administration. Therefore, the investigations carried out, both within the framework of the Public Sector Internal Information System and within the procedure developed by the Independent Whistleblower Protection Authority (IWPA), are always initiated ex officio and in accordance with the procedure established in the LPAC.
Title III also sets out the set of rights and guarantees that informants have in the external communication procedure before the Independent Authority for the Protection of Informants (IAI), and the requirement to review the procedures for receiving and monitoring information, thus fulfilling the mandate of the Directive.
Finally, it is worth highlighting the possible implementation of external information channels by the autonomous communities. These external channels will be managed by independent regional authorities similar to the Independent Authority for the Protection of Whistleblowers (IAW), whose jurisdiction may extend both to reports on violations falling within the scope of this law and committed within the scope of regional and local public sector entities within the territory of the corresponding autonomous community, and to reports relating to breaches attributable to private sector entities that produce effects solely within the territory of that autonomous community.
Title IV contains provisions common to internal and external communications, in line with Chapter V of Directive 2019/1937 of the European Parliament and of the Council of 23 October 2019. It regulates the obligation to provide adequate information in a clear and easily accessible manner regarding internal and external communication channels, as a means and guarantee for better understanding of the channels established by this law.
Title V deals with public disclosure. Whistleblowers using internal and external channels are afforded specific protection against retaliation. The protection for those who make public disclosure, subject to conditions, is based, among other things, on the guarantees and protection offered by the public as a whole, protecting those who demonstrate a civic attitude when raising concerns about potential serious criminal or administrative violations or violations of the legal system that harm the general interest, as well as on the protection of journalists' sources.
There are situations in which it is appropriate to protect these individuals as well, and the law, following European guidelines, specifies the conditions that must be met for the protection regime to be extended. Thus, for example, such protection is contemplated when internal and external channels have failed or when an imminent threat to the public interest is observed, such as a highly toxic spill or other polluting risks.
In this regard, it is noteworthy that the Directive itself, in its recitals 45 and 46, grants special recognition to the protections related to the rights to freedom of information and investigative journalism, which are constitutionally recognized in our legal system. Thus, Recital 45 states that "Protection against reprisals as a means of safeguarding freedom of expression and media freedom and pluralism should be afforded both to persons who report information about acts or omissions within an organization ("internal whistleblowing") or to an external authority ("external whistleblowing"), and to persons who make such information available to the public, for example, directly through web or social media platforms, or to media outlets, elected officials, civil society organizations, trade unions, or professional and business organizations." For its part, Recital 46 alludes to the importance of whistleblowers as important sources for investigative journalists and crucial to safeguarding the watchdog function that investigative journalism plays in democratic societies.
Title VI regulates the processing of personal data arising from the application of this law.
Article 17 of the Directive requires that all processing of personal data carried out pursuant to the Directive must be carried out in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) and Directive (EU) 2016/680. Similarly, this law provides that the processing of personal data must be governed by the provisions of said Regulation and Organic Law 3/2018 of 5 December on the Protection of Personal Data and the Guarantee of Digital Rights.
Until now, Article 24 of the aforementioned Organic Law regulated the creation and maintenance of internal information systems. The content of this provision has been incorporated into this law, but it was necessary to complete the provisions previously included in the Organic Law in order to extend them to data processing carried out in external communication channels and in cases of public disclosure. Furthermore, and in accordance with Article 6 of the General Data Protection Regulation, it is necessary to indicate the provisions that make the processing of personal data lawful. The processing will be deemed necessary for compliance with a legal obligation when it must be carried out in cases where it is mandatory to have an Internal Information System and in the case of external communication channels, while it will be presumed valid under the provisions of Article 6.1.e) of the General Data Protection Regulation when that system is not mandatory or the processing is carried out within the scope of public disclosure regulated by Title V. It is also indicated that if the person under investigation exercises the right to object to the processing of their personal data, it is understood that there are compelling legitimate reasons that legitimize continuing with said processing, as permitted by Article 21.1 of Regulation (EU) 2016/679 of the European Parliament and of the Council, of April 27, 2016.
The law also regulates certain special conditions regarding data processing in order to fully guarantee the right to data protection, and in particular the identity of informants and of those investigated for the information provided. Preservation of the informant's identity is one of the essential premises for ensuring the effectiveness of the protection pursued by this law. Therefore, it is required that it must be guaranteed at all times. Along these lines, it is stipulated that the informant's identity will never be subject to the right of access to personal data, and the possibility of communicating said identity is limited only to the judicial authority, the Public Prosecutor's Office, or the competent administrative authority, requiring that third-party access to it be prevented in all cases. Furthermore, entities required to maintain an internal information system, external third parties that manage it, and the Independent Data Protection Authority (IAA), as well as any others established, are required to have a data protection officer.
Title VII, as already mentioned, constitutes the core of the law, providing protective measures to protect those who maintain a civic attitude and respect for democracy by reporting serious violations that harm the public interest. It must be ensured that no one is intimidated by future harm. Hence, the first measure is the forceful declaration prohibiting and nullifying any conduct that could be classified as retaliation and is adopted within two years of completing the investigations. In this regard, the law offers several, but not exhaustive, scenarios that demonstrate intolerable behavior toward whistleblowers: termination of contracts, intimidation, unfavorable treatment, reputational damage, etc.
The need to ensure proper application of the law means that any clauses or contractual provisions that impede or attempt to limit the right or ability to report, such as confidentiality clauses or provisions reflecting express waivers, are rendered ineffective. It also means that any liability for obtaining relevant information is waived, or that the burden of proof is reversed in proceedings initiated to demand compensation for damages. Finally, whistleblowers will have the necessary support from the Independent Whistleblower Protection Authority (IWA) to ensure that the protection measures established in this law are effective.
But the protective measures are not only directed toward the informants. Those to whom the facts described in the communication relate must also be afforded special protection against the risk that the information, even with apparent veracity, may have been manipulated, be false, or respond to motivations beyond the legal scope. These individuals retain all their rights to judicial protection and defense, access to the file, confidentiality and confidentiality of identity, and the presumption of innocence; in short, the same rights enjoyed by the informant.
The advantages and effectiveness demonstrated by leniency programs in certain sectors have led to the inclusion of regulations that specify the specific conditions for their proper application.
Title VIII regulates the Independent Whistleblower Protection Authority, AAI
A democratically advanced society must adequately protect those who, by reporting irregularities of which they become aware in their work or professional environment, publicize them, thereby enabling public authorities to act and put an end to the illegal activity detected when it affects the public interest. And it is a matter of leadership to advance in this direction, as Directive 2019/1937 of the European Parliament and of the Council of October 23, 2019, which is being transposed by this law, does.
The so-called "whistleblower" will only be adequately protected if, first and foremost, there is not only a duty to report unlawful conduct of which he or she is aware, but also a system that allows for the channeling of information. This implies the implementation, by public and private entities, of channels that allow anyone who comes into contact with the organization to reveal information at their disposal that may constitute an offense likely to affect the public interest. This internal information channel, referred to in previous paragraphs, must guarantee the confidentiality of the informant, in all cases, if we want reprehensible behavior to come to light. It is also advisable to provide for their anonymity. There is no better way to protect the informant than by guaranteeing their anonymity.
This internal information channel must be complemented by an external channel, that is, the possibility for anyone aware of the fact that may be reported in accordance with this regulation to approach a public authority that, with all the necessary guarantees, is aware of the reported fact and can proceed to investigate it and, where appropriate, can collaborate with the Public Prosecutor's Office when it considers that the fact being reported constitutes a crime.
Ensuring adequate protection for whistleblowers requires, in compliance with Directive 2019/1937 of the European Parliament and of the Council of 23 October 2019, that Spain have a comprehensive regulatory and institutional framework that effectively addresses the need for protection for those who report breaches of the legal system that affect or undermine the general interest.
An appropriate and effective regulatory response requires jointly coordinating, and therefore using the same regulatory instrument, the new legal framework applicable to whistleblower protection and the appropriate institutional framework to ensure its full effectiveness.
Recital 64 of Directive 2019/1937 of the European Parliament and of the Council of 23 October 2019 leaves it to the prudent discretion of Member States to determine which authorities are competent to receive information on infringements falling within its scope and to appropriately follow up on reports.
Among the various alternatives offered by our domestic legal system, the Independent Whistleblower Protection Authority (IWPA) is considered ideal as a basic pillar of the institutional system for whistleblower protection. Its unique nature and institutional fit within the public sector will allow it to successfully channel the set of functions that the Directive attributes to the competent authorities of each Member State. Among the various possibilities open to the challenge of effectively addressing the transposition of the Directive, the independent nature and autonomy enjoyed by these types of public sector entities are considered the best way to implement the institutional framework for whistleblower protection, excluding other alternatives with less independence from the executive branch and ultimately allowing a newly created entity to guarantee the functionality of the system, an entity independent of its appointer and of the Public Administration, which, in the exercise of its functions, adheres to technical criteria.
On the other hand, the specific nature of the subject matter also makes it advisable that the functions assigned by the Directive to the competent authorities be exercised by a newly created authority, without the possibility of resorting to existing ones within the public sector. Furthermore, for the purposes of creating a new authority, it is crucial to establish, in compliance with the Directive, an external information channel that complements internal channels (in both the private and public sectors). It is particularly important that an entity under a special regime of autonomy and with a marked technical and specialized nature in the matter be responsible for the management of this external channel.
The foregoing, combined with the set of functions that the Directive requires competent authorities to assume in the area of whistleblower protection, and with others that go beyond the content of the European standard and whose inclusion lies in a greater guarantee and extension of whistleblower protection, recommend that a specific independent authority assume this set of powers and ultimately serve as an essential institutional pillar in the fight against corruption.
To this end, Title VIII of the regulation addresses, as noted, the authorization for the creation of the Independent Authority for the Protection of Whistleblowers (IAW), as a public law entity with its own legal personality, endowed with autonomy and organic and functional independence from the Executive and the public sector, as well as from any entity whose activity may be subject to its supervision. Structured in three chapters, the first sets forth the nature and functions of the Independent Authority for the Protection of Whistleblowers (IAW): management of the external communications channel, assumption of the status of advisory and consultative body to the Government on matters of whistleblower protection, development of models for crime prevention in the public sphere, assumption of sanctioning powers in this area, among others.
Chapter II of Title VIII sets out the legal framework governing the new Authority, distinguishing between the general legal framework governing its activities and the specific features it presents in terms of personnel, contracting, assets, legal assistance, budgeting, accounting, and economic and financial control. Within these specific features, it has been deemed necessary to provide the entity with two less common but absolutely necessary powers to achieve the objectives of transposing the Directive. On the one hand, the Independent Authority for the Protection of Whistleblowers (IAWP) itself is able to draft circulars and recommendations establishing the criteria and appropriate practices for compliance with the provisions contained in this law and the regulations implementing it. On the other hand, the law attributes the exercise of the sanctioning power (provided for in Title IX of the law) to the Independent Authority for the Protection of Informants, AAI, thus complying with the requirement of attribution of power by legal (or regulatory) norm contained in Law 40/2015, of October 1, of the Legal Regime of the Public Sector.
Finally, Chapter III of Title VIII sets out the internal organizational structure of the entity. It provides for the existence of a Presidency, the governing body of the Authority, which will have as its advisory body an Advisory Committee, with a distinctly technical composition. Many of its members are, by virtue of their position, ex officio members from either the Public Administration or regulatory or supervisory bodies.
Comprehensive whistleblower protection requires leaving no room for impunity. This principle of action, which is directly linked to the leadership that must act as the mediating axis of the proposed system's suitability, combined with the concept of our State as a shared public space, requires access to the external information channel through the Independent Authority for the Protection of Whistleblowers (IAW) in those territories that have not provided for the creation of Authorities or the attribution of such authorities to bodies within their own autonomous communities and within their respective jurisdictions. In this way, the Independent Authority for the Protection of Whistleblowers (IAW) will be able to process communications received through its external channel that affect the jurisdiction of those autonomous communities that so decide and sign the corresponding agreement, and those others that do not provide their own bodies to channel external communications within their jurisdiction. This possibility complies with the doctrine of the Constitutional Court, set forth in ruling 130/2013, which states that "in cases such as those considered here, State provisions establishing rules intended to allow the implementation of Community Regulations in Spain and which cannot be considered basic or coordinating rules are supplementary to those that may be issued by the autonomous communities for the same purposes within their jurisdiction. Without forgetting that the supplementary clause of Article 149.3 of the Spanish Constitution does not constitute a universal clause attributing jurisdiction, in such cases, the possibility for the State to issue innovative supplementary rules is fully justified."
The articulated text concludes with Title IX, which establishes the sanctioning regime necessary to effectively combat actions that involve retaliation against informants, as well as failure to comply with the rules for communication channels.
The law concludes with six additional provisions relating to the periodic review of the procedures for receiving and monitoring communications by the responsible authorities, to the agreements that the State and Autonomous Communities may sign to assign the Independent Authority for the Protection of Informants (AAI) management powers for the external communications channel in the corresponding autonomous area, the preparation of an annual report and aggregated statistical information, to the administration of the Historical Territories of the Basque Country, to the Strategy against corruption and the extension of protection measures; three transitional provisions to regulate the internal information channels already enabled and the adaptation of existing internal information systems and the implementation of said systems, in general, by obliged subjects within a period of three months, as well as the budgetary provision for the Independent Authority and, finally, twelve final provisions that modify, among others, Law 1/1996, of January 10, on free legal aid; Law 29/1998, of July 13, regulating the Contentious-Administrative Jurisdiction to include the new Independent Authority for the Protection of Informants (AAI); Law 15/2007, of July 3, on the Defense of Competition; Law 10/2010, of April 28, on the prevention of money laundering and terrorist financing; Law 10/2014, of June 26, on the regulation, supervision and solvency of credit institutions; Law 9/2017, of November 8, on Public Sector Contracts, which transposes into Spanish law Directives 2014/23/EU and 2014/24/EU of the European Parliament and of the Council of February 26, 2014; Organic Law 3/2018, of December 5, on the Protection of Personal Data and the Guarantee of Digital Rights, for the purposes of data processing for the protection of individuals who report regulatory violations; the jurisdictional titles under which the law is based; the incorporation of Directive (EU) 2019/1937 of the European Parliament and of the Council of October 23, 2019, into domestic law; a regulatory enabling clause and its entry into force.
TITLE I
Purpose of the law and scope of application
Article 1. Purpose of the law.
1. The purpose of this law is to provide adequate protection against retaliation that may be suffered by individuals who report any of the actions or omissions referred to in Article 2, through the procedures provided for herein.
2. It also aims to strengthen the information culture, the integrity infrastructures of organizations, and promote the information or communication culture as a mechanism to prevent and detect threats to the public interest.
Article 2. Material scope of application.
1. This law protects individuals who report, through any of the procedures provided for herein,:
a) Any actions or omissions that may constitute infringements of European Union law, provided that:
1. They fall within the scope of the acts of the European Union listed in the Annex to Directive (EU) 2019/1937 of the European Parliament and of the Council of 23 October 2019 on the protection of persons who report breaches of Union law, regardless of how they are classified under domestic law;
2. Affect the financial interests of the European Union as referred to in Article 325 of the Treaty on the Functioning of the European Union (TFEU); or
3. They affect the internal market, as referred to in Article 26(2) TFEU, including infringements of EU competition rules and aid granted by Member States, as well as infringements relating to the internal market in relation to acts that infringe corporate tax rules or practices aimed at obtaining a tax advantage that distorts the object or purpose of the legislation applicable to corporate tax.
b) Actions or omissions that may constitute a serious or very serious criminal or administrative offense. In any case, this shall be understood to include all serious or very serious criminal or administrative offenses that entail financial losses for the Public Treasury and Social Security.
2. This protection shall not exclude the application of the rules relating to criminal proceedings, including investigative proceedings.
3. The protection provided in this law for workers who report violations of labor law regarding occupational health and safety is without prejudice to the protection provided in its specific regulations.
4. The protection provided for in this law shall not apply to information affecting classified information. Nor shall it affect the obligations arising from the protection of professional secrecy for medical and legal professionals, the duty of confidentiality of law enforcement agencies in the scope of their activities, or the confidentiality of judicial deliberations.
5. The provisions of this law shall not apply to information relating to violations in the processing of procurement procedures that contain classified information or that have been declared secret or reserved, or those whose execution must be accompanied by special security measures in accordance with current legislation, or in which the protection of essential interests for the security of the State requires it.
6. In the event of information or public disclosure of any of the infringements referred to in Part II of the Annex to Directive (EU) 2019/1937 of the European Parliament and of the Council of 23 October 2019, the specific regulations on reporting infringements in these matters shall apply.
Article 3. Personal scope of application.
1. This law shall apply to informants working in the private or public sector who have obtained information about violations in a work or professional context, including in all cases:
a) persons who are public employees or self-employed workers;
b) the self-employed;
(c) shareholders, participants and persons belonging to the administrative, management or supervisory body of a company, including non-executive members;
d) any person working for or under the supervision and direction of contractors, subcontractors and suppliers.
2. This law shall also apply to whistleblowers who communicate or publicly reveal information about violations obtained within the framework of an already terminated employment or statutory relationship, volunteers, interns, workers in training periods, regardless of whether they receive remuneration, as well as to those whose employment relationship has not yet begun, in cases where the information about violations was obtained during the selection process or pre-contract negotiation.
3. The measures for the protection of informants provided for in Title VII shall also apply, where appropriate, specifically to the legal representatives of workers in the exercise of their functions of advising and supporting the informant.
4. The measures for the protection of informants provided for in Title VII shall also apply, where appropriate, to:
a) natural persons who, within the framework of the organization in which the informant provides services, assist him/her in the process,
b) natural persons who are related to the informant and who may suffer reprisals, such as colleagues or relatives of the informant, and
c) legal entities for which the individual works or with which the individual maintains any other type of relationship in an employment context, or in which the individual holds a significant stake. For these purposes, a stake in the capital or voting rights corresponding to shares or interests is deemed significant when, due to its proportion, it allows the person holding it to exert influence over the participating legal entity.
TITLE II
Internal information system
CHAPTER I
General provisions
Article 4. Communication of violations through the Internal Information System.
1. The Internal Reporting System is the preferred channel for reporting the actions or omissions provided for in Article 2, provided that the violation can be effectively addressed and the reporting party believes there is no risk of retaliation.
2. Legal entities bound by the provisions of this title shall have an internal information system in accordance with the terms established in this law.
Article 5. Internal information system.
1. The administrative or governing body of each entity or organization bound by this law shall be responsible for implementing the Internal Information System, after consulting with the legal representatives of the employees, and shall be responsible for the processing of personal data in accordance with the provisions of the regulations on personal data protection.
2. The internal information system, in any of its management forms, must:
a) Allow all persons referred to in Article 3 to communicate information on the violations provided for in Article 2.
b) Be designed, established, and managed in a secure manner, ensuring the confidentiality of the identity of the informant and any third party mentioned in the communication, and of the actions carried out in the management and processing of the communication, as well as data protection, preventing access by unauthorized personnel.
c) Allow the presentation of communications in writing or verbally, or both.
d) Integrate the different internal information channels that could be established within the entity.
e) Ensure that the communications submitted can be effectively processed within the corresponding entity or organization with the aim that the first to learn of any possible irregularity is the entity or organization itself.
f) Be independent and appear differentiated from the internal information systems of other entities or organizations, without prejudice to the provisions of Articles 12 and 14.
g) Have a system manager in accordance with the terms provided for in article 8.
h) Have a policy or strategy that sets out the general principles regarding internal information systems and whistleblower protection and that is duly publicized within the entity or organization.
i) Have a procedure for managing the information received.
j) Establish guarantees for the protection of informants within the scope of the entity or organization itself, respecting, in all cases, the provisions of Article 9.
Article 6. Management of the internal information system by an external third party.
1. Management of the Internal Information System may be carried out within the entity or organization itself or by using an external third party, under the terms provided for in this law. For these purposes, management of the System is considered to be the receipt of information.
2. Management of the system by an external third party will in all cases require that it offer adequate guarantees of respect for independence, confidentiality, data protection, and the secrecy of communications.
The existence of joint controllers for the processing of personal data requires the prior signing of the agreement regulated in article 26 of Regulation (EU) 2016/679 of the European Parliament and of the Council, of April 27, 2016, on the protection of natural persons with regard to the processing of personal data and the free circulation of these data and which repeals Directive 95/46 / EC (General Data Protection Regulation), and in Organic Law 3/2018, of December 5, on the Protection of Personal Data and guarantee of digital rights.
3. The management of the Internal Information System by a third party may not imply a violation of the guarantees and requirements established for said system by this law, nor may it entail the attribution of responsibility for it to a person other than the System Manager provided for in Article 8.
4. The external third party managing the System will be considered the data processor for the purposes of personal data protection legislation. Processing will be governed by the act or contract referred to in Article 28.3 of Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016.
Article 7. Internal information channel.
1. Any internal information channel available to an entity to enable the submission of information regarding the infringements provided for in Article 2 shall be integrated into the Internal Information System referred to in Article 5.
2. The internal channel must allow for written or verbal communications, or both. Information may be provided in writing, by postal mail, or through any electronic means enabled for this purpose, or verbally, by telephone, or through a voice messaging system. At the request of the informant, it may also be presented through a face-to-face meeting within a maximum period of seven days.
Where appropriate, the informant will be informed that the communication will be recorded and will be informed of the processing of their data in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016.
Furthermore, those who communicate through internal channels will be informed, in a clear and accessible manner, about the external channels for reporting to the competent authorities and, where appropriate, to the institutions, bodies, or agencies of the European Union.
When making the communication, the informant may indicate an address, email address, or safe place to receive notifications.
Verbal communications, including those made through face-to-face meetings, telephone communications, or voice messaging, must be documented in one of the following ways, with the prior consent of the informant:
a) by recording the conversation in a secure, durable and accessible format, or
b) through a complete and accurate transcript of the conversation made by the staff responsible for processing it.
Without prejudice to the rights to which they are entitled under data protection regulations, the informant will be offered the opportunity to verify, rectify, and accept the transcript of the conversation by signing it.
3. Internal information channels will even allow the submission and subsequent processing of anonymous communications.
4. Internal information channels may be enabled by the entity that manages them for the reception of any other communications or information outside the scope established in Article 2, although said communications and their senders will remain outside the scope of protection provided by the same.
Article 8. Person responsible for the internal information system.
1. The administrative or governing body of each entity or organization bound by this law shall be competent to appoint the natural person responsible for the management of said system or "System Manager", and to remove or terminate them.
2. If the System Manager is chosen to be a collegiate body, the latter must delegate to one of its members the powers to manage the internal information system and process investigation files.
3. Both the appointment and dismissal of the individually designated natural person, as well as of the members of the collegiate body, must be notified to the Independent Authority for the Protection of Informants (AAI), or, where appropriate, to the competent authorities or bodies of the autonomous communities, within the scope of their respective powers, within the following ten working days, specifying, in the case of their dismissal, the reasons that have justified it.
4. The System Manager must perform his or her duties independently and autonomously from the rest of the entity or organization's bodies. He or she may not receive any instructions in the exercise of these duties, and must have all the necessary personnel and material resources to carry them out.
5. In the case of the private sector, the System Manager, a natural person or the entity to whom the responsible collegiate body has delegated its functions, will be a director of the entity, who will exercise his or her duties independently of the entity's administrative or governing body. When the nature or scale of the entity's activities do not justify or permit the existence of a System Manager, the ordinary performance of the duties of the position or post with those of the System Manager will be possible, always trying to avoid potential conflicts of interest.
6. In entities or organizations where there is already a person responsible for the regulatory compliance function or integrity policies, regardless of their title, this person may be designated as the System Manager, provided they meet the requirements established in this law.
Article 9. Information management procedure.
1. The administrative or governing body of each entity or organization bound by this law shall approve the information management procedure. The System Manager shall be responsible for its prompt processing.
2. The procedure shall establish the necessary provisions to ensure that the Internal Information System and existing internal information channels comply with the requirements established in this law. In particular, the procedure shall comply with the following minimum content and principles:
a) Identification of the internal information channel(s) to which they are associated.
b) Inclusion of clear and accessible information on external channels of information to the competent authorities and, where appropriate, to the institutions, bodies or agencies of the European Union.
c) Sending acknowledgment of receipt of the communication to the informant within seven calendar days of receipt, unless this may jeopardize the confidentiality of the communication.
d) Determination of the maximum period for responding to the investigation actions, which may not exceed three months from receipt of the communication or, if an acknowledgment of receipt was not sent to the informant, three months from the expiry of the seven-day period after the communication was made, except in cases of special complexity that require an extension of the period, in which case, it may be extended to a maximum of another three additional months.
e) Provision of the possibility of maintaining communication with the informant and, if deemed necessary, of requesting additional information from the informant.
f) Establishment of the right of the affected person to be informed of the actions or omissions attributed to them, and to be heard at any time. Such communication shall be made in the time and manner deemed appropriate to ensure the successful completion of the investigation.
g) Guarantee of confidentiality when the communication is sent through reporting channels other than those established or to staff members not responsible for its processing, who will have been trained in this matter and warned of the classification of its breach as a very serious infraction and, likewise, the establishment of the obligation of the recipient of the communication to immediately forward it to the System Manager.
h) Demand for respect for the presumption of innocence and the honor of the persons affected.
i) Compliance with the provisions on the protection of personal data in accordance with the provisions of Title VI.
j) Immediate forwarding of the information to the Public Prosecutor's Office when the facts could indicate a crime. If the facts affect the financial interests of the European Union, it will be forwarded to the European Public Prosecutor's Office.
CHAPTER II
Internal information system in the private sector
Article 10. Obligated entities of the private sector.
1. They shall be required to have an internal information system in accordance with the terms provided for in this law:
a) Individuals or legal entities in the private sector who have hired fifty or more workers.
(b) Private sector legal entities falling within the scope of European Union acts relating to financial services, products and markets, the prevention of money laundering or terrorist financing, transport safety and environmental protection, as referred to in Parts IB and II of the Annex to Directive (EU) 2019/1937 of the European Parliament and of the Council of 23 October 2019, must have an internal information system governed by their specific regulations, regardless of the number of employees they employ. In these cases, this law shall apply to matters not regulated by their specific regulations.
Legal entities that, despite not having their registered office in Spain, carry out activities in Spain through branches or agents, or by providing services without a permanent establishment, will be considered to be included in the previous paragraph.
c) Political parties, trade unions, business organizations and foundations created by each of them, provided they receive or manage public funds.
2. Legal entities in the private sector that are not bound by the obligation imposed in section 1 may establish their own internal information system, which must, in all cases, comply with the requirements set forth in this law.
Article 11. Groups of companies.
1. In the case of a group of companies pursuant to Article 42 of the Commercial Code, the parent company shall approve a general policy relating to the Internal Information System referred to in Article 5 and to the defence of the informant, and shall ensure the application of its principles in all the entities comprising it, without prejudice to the autonomy and independence of each company, subgroup or set of member companies that, where applicable, may establish the respective corporate governance or group governance system, and the modifications or adaptations that may be necessary for compliance with the regulations applicable in each case.
2. The System Manager may be one for the entire group, or one for each company within the group, subgroup, or group of companies, in accordance with the terms established by the aforementioned policy. The Internal Information System may be one for the entire group.
3. The exchange of information between the different System Managers of the group, if any, will be admissible for the proper coordination and better performance of their functions.
Article 12. Shared media in the private sector.
Legal entities in the private sector with between fifty and two hundred and forty-nine employees and who so choose may share the internal information system and the resources allocated to the management and processing of communications, whether the management is carried out by any of them or has been outsourced, respecting in all cases the guarantees provided for in this law.
CHAPTER III
Internal information system in the public sector
Article 13. Obligated entities in the public sector.
1. All entities within the public sector shall be required to have an internal information system in accordance with the terms set forth in this law.
For the purposes of this law, the following are understood to be included in the public sector:
a) The General State Administration, the Administrations of the autonomous communities, cities with a Statute of Autonomy and the entities that make up the Local Administration.
b) Public bodies and entities linked to or dependent on any public administration, as well as other associations and corporations in which public administrations and bodies participate.
c) The independent administrative authorities, the Bank of Spain and the managing entities and common services of Social Security.
d) Public universities.
e) Public law corporations.
f) Public sector foundations. For the purposes of this law, public sector foundations shall be understood to be those that meet any of the following requirements:
1. That they are initially established with a majority contribution, direct or indirect, from one or more entities integrated into the public sector, or that they receive such a contribution after their establishment.
2. That the foundation's assets are comprised of more than fifty percent assets or rights contributed or transferred by subjects comprising the public sector on a permanent basis.
3. That the majority of voting rights on its board of trustees correspond to representatives of the public sector.
g) Commercial companies in whose share capital the direct or indirect participation of entities mentioned in letters a), b), c), d) and g) of this section is greater than fifty percent, or in cases where, without exceeding this percentage, the aforementioned entities are in the situation provided for in article 5 of the consolidated text of the Securities Market Law, approved by Royal Legislative Decree 4/2015, of October 23.
2. Constitutional bodies, those of constitutional relevance, and autonomous institutions similar to the above must also be provided with an internal information system, in the same terms required for public sector entities stated in the previous section.
3. In the case of public bodies with functions of verifying or investigating breaches subject to this rule, a distinction shall be made between at least one internal channel referring to the body's own breaches or its staff, and the external channel referring to communications it receives regarding breaches by third parties whose investigation falls within its jurisdiction.
4. If a public body with investigative powers receives information regarding non-compliance by third parties within the time period established in letter d) of article 9.2, it will decide whether or not to initiate an investigation into the affected party, informing the informant.
Once the verification or investigation procedure is completed, the informant will be notified of the results of the verification. If the data and reports in the file are classified or confidential pursuant to any legal provision, the content of the results communicated to the informant will be general in nature.
5. Decisions adopted by public bodies with verification or investigation functions in relation to information may not be appealed through administrative or contentious-administrative channels.
Article 14. Shared media in the public sector.
1. Municipalities with fewer than 10,000 inhabitants may share the Internal Information System and the resources allocated to research and processing, either among themselves or with any other public administrations located within the territory of the autonomous community.
2. Likewise, entities belonging to the public sector with their own legal personality, linked to or dependent on territorial administration bodies, and with fewer than fifty employees, may share the internal information system and resources allocated to investigations and procedures with the assigned administration.
3. In any case, it must be ensured that the systems are independent from each other and the channels appear distinct from the rest of the entities or organizations, so as not to cause confusion among citizens.
Article 15. Management of the internal information system by an external third party.
The management of the Internal Information System by an external third party within the scope of the General State Administration, the Autonomous Administrations and cities with a Statute of Autonomy and the Entities that make up the Local Administration may only be agreed in those cases where insufficient own resources are proven, in accordance with the provisions of article 116 section 4 letter f) of Law 9/2017, of November 8, on Public Sector Contracts, which transposes into Spanish law Directives of the European Parliament and of the Council 2014/23 / EU and 2014/24 / EU, of February 26, 2014. This management will only include the procedure for receiving information on infractions and, in any case, will have an exclusively instrumental nature.
TITLE III
External information channel of the Independent Authority for the Protection of Whistleblowers (IAW)
Article 16. Communication through the external information channel of the Independent Authority for the Protection of Informants, AAI, or through the autonomous authorities or bodies.
1. Any natural person may report to the Independent Authority for the Protection of Whistleblowers (AAI), or to the corresponding regional authorities or bodies, any acts or omissions included within the scope of this law, either directly or by prior communication through the corresponding internal channel.
2. References made in this Title III to the Independent Authority for the Protection of Whistleblowers (IAI) shall be understood, where appropriate, to the competent regional authorities.
Article 17. Reception of information.
1. Information may be provided anonymously. Otherwise, the identity of the informant shall be withheld pursuant to Article 33, and the measures provided therein shall be adopted.
2. The information may be provided in writing, by postal mail, or through any electronic means enabled for this purpose, addressed to the external information channel of the Independent Authority for the Protection of Whistleblowers (IAW), or verbally, by telephone, or through a voice messaging system. At the request of the whistleblower, it may also be provided through a face-to-face meeting, within a maximum period of seven days. In the case of verbal communication, the whistleblower will be warned that the communication will be recorded and will be informed of the processing of their data in accordance with the provisions of Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016, and Organic Law 3/2018 of December 5.
When submitting information, the informant may provide an address, email address, or a secure location for receiving notifications. The informant may also expressly opt out of receiving any notifications regarding actions taken by the Independent Whistleblower Protection Authority (IWPA) as a result of the information.
In the case of verbal communication, including those made through a face-to-face meeting, by telephone, or through a voice messaging system, the Independent Whistleblower Protection Authority (IWPA) must document it in one of the following ways:
a) by recording the conversation in a secure, durable and accessible format, or
b) through a complete and accurate transcript of the conversation made by the staff responsible for processing it.
Without prejudice to the rights to which they are entitled under data protection regulations, the informant will be offered the opportunity to verify, rectify, and accept the transcription of the message by signing it.
3. Once the information is submitted, it will be registered in the Information Management System and assigned an identification code. The Information Management System will be stored in a secure database with restricted access exclusively to authorized personnel of the Independent Whistleblower Protection Authority (IWPP). All communications received will be recorded in the database, providing the following information:
a) Date of receipt.
b) Identification code.
c) Actions carried out.
d) Measures taken.
e) Closing date.
4. Once the information has been received, receipt of the information will be acknowledged within a period of no more than five business days from said receipt, unless the informant has expressly opted out of receiving communications related to the investigation or the Independent Whistleblower Protection Authority (IWPA) reasonably considers that acknowledging receipt of the information would compromise the protection of the informant's identity.
Article 18. Admission procedure.
1. Once the information has been registered, the Independent Whistleblower Protection Authority (IWPA) must verify whether it contains facts or conduct that falls within the scope of Article 2.
2. After this preliminary analysis, the Independent Authority for the Protection of Informants (IAI) will decide, within a period of no more than ten business days from the date the information is entered into the registry:
a) Reject the communication in any of the following cases:
1. When the facts reported lack any credibility.
2. When the facts reported do not constitute a violation of the legal system included within the scope of this law.
3. When the communication is manifestly unfounded or, in the opinion of the Independent Authority for the Protection of Informants (IAI), there is reasonable evidence that it was obtained through the commission of a crime. In the latter case, in addition to the rejection, the Public Prosecutor's Office will be sent a detailed account of the facts deemed to constitute a crime.
4. When the communication does not contain new and significant information regarding violations compared to a previous communication for which the corresponding proceedings have been concluded, unless new factual or legal circumstances justify different follow-up. In these cases, the Independent Whistleblower Protection Authority (IWPP) will notify the decision with reasons.
The non-admission will be communicated to the informant within the following five working days, unless the communication was anonymous or the informant has opted out of receiving communications from the Independent Authority for the Protection of Whistleblowers, AAI.
b) Admit the communication for processing.
The admission for processing will be communicated to the informant within the following five business days, unless the communication was anonymous or the informant has opted out of receiving communications from the Independent Authority for the Protection of Informants, AAI.
c) Immediately forward the information to the Public Prosecutor's Office when the facts could indicate a crime or to the European Public Prosecutor's Office if the facts affect the financial interests of the European Union.
d) Forward the communication to the authority, entity or body considered competent for processing.
Article 19. Instruction.
1. The investigation shall include all actions aimed at verifying the plausibility of the reported facts.
2. It will be ensured that the person affected by the information is informed of it, as well as of the facts described in a concise manner. They will also be informed of their right to submit written allegations and of the processing of their personal data. However, this information may be provided during the hearing process if it is considered that providing it beforehand could facilitate the concealment, destruction, or alteration of evidence.
Under no circumstances will the affected parties be informed of the identity of the informant, nor will they be given access to the communication. During the investigation, the person under investigation will be notified of the communication, along with a brief account of the facts. This information may be provided during the hearing process if it is considered that providing it beforehand could facilitate the concealment, destruction, or alteration of evidence.
3. Without prejudice to the right to make written allegations, the investigation shall include, whenever possible, an interview with the affected person in which, always with absolute respect for the presumption of innocence, he or she shall be invited to present his or her version of the facts and to provide any evidence he or she considers appropriate and relevant.
In order to guarantee the affected person's right to defense, they will have access to the file without revealing information that could identify the informant. They may be heard at any time, and they will be advised of the possibility of appearing with the assistance of an attorney.
4. Officials of the Independent Whistleblower Protection Authority (IWPA) who carry out investigative activities shall be considered law enforcement officers in the exercise of their functions and shall be required to maintain confidentiality regarding the information they learn in the course of such exercise.
5. All natural or legal persons, private or public, must cooperate with the competent authorities and are obliged to respond to requests for documentation, data, or any information related to the proceedings being conducted, including any personal data requested.
Article 20. Termination of proceedings.
1. Once all the proceedings have been concluded, the Independent Authority for the Protection of Whistleblowers (IAW) will issue a report containing at least:
a) A statement of the facts reported together with the communication identification code and the date of registration.
b) The classification of the communication in order to determine whether or not it has priority in its processing.
c) The actions taken to verify the plausibility of the facts.
d) The conclusions reached in the investigation and the assessment of the proceedings and the evidence that supports them.
2. Once the report has been issued, the Independent Whistleblower Protection Authority (IWPA) will take one of the following decisions:
a) The file will be closed, and the informant and, where appropriate, the affected person will be notified. In these cases, the informant shall be entitled to the protection provided for in this law, unless, as a result of the actions carried out during the investigation phase, it is concluded that, in light of the information gathered, the information should have been rejected due to one of the reasons provided for in Article 18.2.a).
b) Referral to the Public Prosecutor's Office if, despite not initially seeing any indication that the facts could constitute a criminal offense, this becomes apparent during the investigation. If the crime affects the financial interests of the European Union, the case shall be referred to the European Public Prosecutor's Office.
c) Transfer of all actions taken to the competent authority, in accordance with the provisions of article 18.2.d).
d) Adoption of an agreement to initiate a sanctioning procedure under the terms provided for in Title IX.
3. The deadline for completing the proceedings and responding to the informant, if applicable, may not exceed three months from the date the information is entered into the registry. Whatever the decision, the informant will be notified, unless they have opted out or the communication is anonymous.
4. The decisions adopted by the Independent Authority for the Protection of Whistleblowers (AAI) in these proceedings shall not be subject to appeal through administrative or contentious-administrative channels, without prejudice to any administrative or contentious-administrative appeal that may be filed against any eventual resolution that terminates the sanctioning procedure that may be initiated in connection with the events described.
5. The submission of a communication by the informant does not, in itself, confer upon him the status of interested party.
Article 21. Rights and guarantees of the informant before the Independent Authority for the Protection of Informants, AAI
The informant will have the following guarantees in his or her actions before the Independent Authority for the Protection of Informants (IAI):
1. Decide whether you wish to submit your report anonymously or non-anonymously. In the latter case, the confidentiality of the informant's identity will be guaranteed, ensuring that it is not revealed to third parties.
2. Formulate communication verbally or in writing.
3. Provide an address, email address, or secure location to receive communications from the Independent Authority for the Protection of Whistleblowers (AAI) regarding the investigation.
4. To waive, where applicable, receiving communications from the Independent Authority for the Protection of Whistleblowers, AAI
5. Appear before the Independent Authority for the Protection of Informants (IAI), on his/her own initiative or when requested by it, being assisted, where appropriate and if he/she deems it appropriate, by a lawyer.
6. Request the Independent Whistleblower Protection Authority (IWPA) to conduct the appearance before it by videoconference or other secure telematic means that guarantee the identity of the informant and the security and reliability of the communication.
7. Exercise the rights conferred by personal data protection legislation.
8. Know the status of the processing of your complaint and the results of the investigation.
Article 22. Publication and review of the information management procedure.
The Independent Whistleblower Protection Authority (IWPA) must publish its whistleblower management procedure.
Every three years, it will review and, where appropriate, modify this procedure, taking into account its experience and that of other competent authorities. The modification will also be published.
Article 23. Transfer of the communication by other authorities to the Independent Authority for the Protection of Informants, AAI
Any authority that receives a communication and does not have the authority to investigate the reported facts because they involve one of the violations provided for in Title IX must forward it to the Independent Whistleblower Protection Authority (IWPA) within ten days of receiving it. The whistleblower must be notified of the referral within that period.
Article 24. Information subject to the jurisdiction of independent whistleblower protection authorities.
1. The Independent Whistleblower Protection Authority (IWPA) is the competent authority for processing, through the external channel, information affecting the following subjects:
a) The General State Administration and entities that make up the state public sector.
b) Other public sector entities, constitutional bodies and bodies of constitutional relevance referred to in Article 13.
c) Entities that comprise the private sector, when the reported infringement or non-compliance affects or produces its effects in the territorial scope of more than one autonomous community.
d) When the appropriate agreement is signed, the Administrations of the autonomous communities, the entities that make up the Administration and the autonomous or local institutional public sector.
2. The independent authority or entity that may be designated in each autonomous community will be responsible for information affecting:
a) to the autonomous and local public sector of their respective territory,
b) to the autonomous institutions referred to in article 13.2, and
c) to entities that are part of the private sector, when the reported non-compliance is limited to the territorial scope of the corresponding autonomous community.
3. When a communication is received through a channel other than the competent one or by staff members who are not responsible for its processing, the competent authorities shall ensure, through the established System management procedure, that the staff who have received it cannot reveal any information that could allow the informant or the affected person to be identified and that they promptly forward the communication, without modifying it, to the Information System Manager.
TITLE IV
Publicity of information and Registration of information
Article 25. Information on internal and external information channels.
Subjects within the scope of this law must provide appropriate information, in a clear and easily accessible manner, on the use of any internal information channel they have implemented, as well as on the essential principles of the management procedure. If they have a website, this information must appear on the home page, in a separate and easily identifiable section.
Likewise, the competent authorities referred to in Article 24 shall publish, in a separate, easily identifiable and accessible section of their electronic office, at least the following information:
a) the conditions for being eligible for protection under this law;
(b) contact details for the external information channels provided for in Title III, in particular the email and postal addresses and telephone numbers associated with those channels, indicating whether telephone conversations are recorded;
(c) the management procedures, including how the competent authority may request clarification of the information communicated or additional information from the informant, the time limit for responding to the informant, if any, and the type and content of that response;
d) the confidentiality regime applicable to communications and, in particular, information on the processing of personal data in accordance with the provisions of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016, Organic Law 3/2018 of 5 December, and Title VII of this law.
(e) remedies and procedures for protection against retaliation, and the availability of confidential advice. In particular, the conditions for exemption from liability and mitigation of sanctions referred to in Article 40 shall be considered.
(f) the contact details of the Independent Whistleblower Protection Authority (IWPA) or the competent authority or body concerned.
Article 26. Information registration.
1. All entities required, pursuant to the provisions of this law, to have an internal information channel, regardless of whether they are part of the public or private sector, must maintain a logbook of the information received and the internal investigations to which it has given rise, guaranteeing, in all cases, the confidentiality requirements provided for in this law.
This registry will not be public, and only at the reasoned request of the competent judicial authority, by means of a court order, and within the framework of a judicial proceeding and under its supervision, may the contents of said registry be accessed in whole or in part.
2. Personal data relating to the information received and the internal investigations referred to in the previous section shall only be retained for the period necessary and proportionate to comply with this law. In particular, the provisions of sections 3 and 4 of Article 32 shall be taken into account. Under no circumstances may data be retained for a period exceeding ten years.
TITLE V
Public revelation
Article 27. Concept.
1. Public disclosure shall be understood as making available to the public information about actions or omissions in the terms provided for in this law.
2. Persons who make a public disclosure of the actions or omissions provided for in Article 2 shall be subject to the protection regime established in Title VII when any of the conditions established in the following Article are met.
Article 28. Conditions of protection.
1. A person who makes a public disclosure may be eligible for protection under this law if the conditions of protection regulated in Title VII and any of the following conditions are met:
a) That the communication has been made first through internal and external channels, or directly through external channels, in accordance with Titles II and III, without appropriate measures having been taken in this regard within the established period.
(b) There are reasonable grounds to believe that either the breach may constitute an imminent or manifest danger to the public interest, particularly in the case of an emergency, or that there is a risk of irreversible damage, including danger to the physical integrity of a person; or, in the case of communication via an external information channel, there is a risk of reprisals or there is little likelihood of effective treatment of the information due to the particular circumstances of the case, such as the concealment or destruction of evidence, the collusion of an authority with the perpetrator of the breach, or that the latter is implicated in the breach.
2. The conditions for protection provided for in the previous section shall not be required when the person has revealed information directly to the press in accordance with the exercise of freedom of expression and truthful information provided for in the Constitution and its implementing legislation.
TITLE VI
Protection of personal data
Article 29. Legal regime for the processing of personal data.
The processing of personal data arising from the application of this law shall be governed by the provisions of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016, Organic Law 3/2018 of 5 December on the Protection of Personal Data and the Guarantee of Digital Rights, Organic Law 7/2021 of 26 May on the protection of personal data processed for the purposes of prevention, detection, investigation and prosecution of criminal offences and the execution of criminal penalties, and this Title.
Personal data that is not clearly relevant to the processing of a specific piece of information will not be collected, or if collected accidentally, it will be deleted without undue delay.
Article 30. Legality of the processing of personal data.
1. The processing of personal data necessary for the application of this law shall be considered lawful.
2. The processing of personal data, in cases of internal communication, will be deemed lawful pursuant to the provisions of Articles 6.1.c) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016, 8 of Organic Law 3/2018 of 5 December, and 11 of Organic Law 7/2021 of 26 May, when, in accordance with the provisions of Articles 10 and 13 of this Law, it is mandatory to have an internal information system.
If it is not mandatory, the processing will be presumed to be covered by article 6.1.e) of the aforementioned regulation.
3. The processing of personal data in the case of external communication channels shall be deemed lawful pursuant to Articles 6.1.c) of Regulation (EU) 2016/679, Article 8 of Organic Law 3/2018 of December 5, and Article 11 of Organic Law 7/2021 of May 26.
4. The processing of personal data resulting from a public disclosure shall be presumed to be covered by the provisions of Articles 6.1.e) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 and 11 of Organic Law 7/2021 of 26 May.
5. The processing of special categories of personal data for reasons of substantial public interest may be carried out in accordance with Article 9.2.g) of Regulation (EU) 2016/679.
Article 31. Information on the protection of personal data and the exercise of rights.
1. When personal data is obtained directly from data subjects, they will be provided with the information referred to in Articles 13 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 and 11 of Organic Law 3/2018 of 5 December 2018.
Informants and those who make a public disclosure will also be expressly informed that their identity will in all cases be confidential and will not be communicated to the persons to whom the reported facts refer or to third parties.
2. The person to whom the reported facts refer will under no circumstances be informed of the identity of the informant or of the person who made the public disclosure.
3. Data subjects may exercise the rights referred to in Articles 15 to 22 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016.
4. If the person to whom the facts described in the communication or to whom the public disclosure refers exercises the right to object, it shall be presumed that, unless proven otherwise, there are compelling legitimate reasons that justify the processing of their personal data.
Article 32. Processing of personal data in the internal information system.
1. Access to personal data contained in the Internal Information System shall be limited, within the scope of their powers and functions, exclusively to:
a) The System Manager and whoever manages it directly.
b) The human resources manager or the duly designated competent body, only when disciplinary measures may be appropriate against an employee. In the case of public employees, the body competent to process the case.
c) The person responsible for the legal services of the entity or organization, if legal measures are required in relation to the facts described in the communication.
d) The data processors that may be designated.
e) The data protection officer.
2. The processing of data by other persons, or even its communication to third parties, shall be lawful when necessary for the adoption of corrective measures within the entity or the processing of any sanctioning or criminal proceedings that may be appropriate.
Under no circumstances will personal data not necessary for the understanding and investigation of the actions or omissions referred to in Article 2 be processed; where appropriate, they will be immediately deleted. Likewise, any personal data that may have been communicated and that relates to conduct not covered by the law will be deleted.
If the information received contains personal data falling within special categories of data, it will be immediately deleted, without further recording or processing.
3. Data being processed may be retained in the information system only for the time necessary to decide whether to initiate an investigation into the reported facts.
If it is proven that the information provided, or part of it, is not true, it must be deleted immediately as soon as this circumstance is known, unless such inaccuracy may constitute a criminal offense, in which case the information will be retained for the time necessary to process the judicial proceedings.
4. In any case, if no investigation has been initiated after three months from receipt of the communication, it must be deleted, unless the purpose of retention is to provide evidence of the system's operation. Communications that have not been processed may only be kept anonymously, and the blocking obligation provided for in Article 32 of Organic Law 3/2018, of December 5, shall not apply.
5. Employees and third parties must be informed about the processing of personal data within the framework of the information systems referred to in this article.
Article 33. Preservation of the identity of the informant and the affected persons.
1. Anyone who submits a communication or makes a public disclosure has the right to have their identity not revealed to third parties.
2. Internal information systems, external channels and those who receive public disclosures shall not obtain data that would allow the identification of the informant and shall have adequate technical and organizational measures to preserve the identity and guarantee the confidentiality of the data corresponding to the affected persons and any third party mentioned in the information provided, especially the identity of the informant if he or she has been identified.
3. The identity of the informant may only be communicated to the judicial authority, the Public Prosecutor's Office or the competent administrative authority within the framework of a criminal, disciplinary or sanctioning investigation.
Disclosures made under this section shall be subject to safeguards established in applicable regulations. In particular, the information shall be communicated to the informant before revealing their identity, unless such information could jeopardize the investigation or judicial proceedings. When the competent authority notifies the informant, it shall send a letter explaining the reasons for disclosing the confidential data in question.
Article 34. Data protection officer.
In accordance with Article 37.1.a) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016, the Independent Whistleblower Protection Authority (IWPA) and any independent authorities established, where appropriate, must appoint a data protection officer.
TITLE VII
Protective measures
Article 35. Conditions of protection.
1. Persons who communicate or reveal violations provided for in Article 2 shall be entitled to protection provided that the following circumstances apply:
a) have reasonable grounds to believe that the information referred to is true at the time of communication or disclosure, even if they do not provide conclusive evidence, and that the said information falls within the scope of this law,
b) the communication or disclosure has been made in accordance with the requirements set forth in this law.
2. Those persons who communicate or reveal are expressly excluded from the protection provided for in this law:
a) Information contained in communications that have been rejected by any internal information channel or for any of the reasons provided for in article 18.2.a).
b) Information related to claims about interpersonal conflicts or that affect only the informant and the persons to whom the communication or disclosure refers.
c) Information that is already fully available to the public or that constitutes mere rumors.
d) Information relating to actions or omissions not covered by Article 2.
3. Persons who have anonymously communicated or publicly revealed information about actions or omissions referred to in Article 2 but who have subsequently been identified and meet the conditions provided for in this law shall be entitled to the protection provided for herein.
4. Persons who report to the relevant institutions, bodies, offices, or agencies of the European Union infringements falling within the scope of Directive (EU) 2019/1937 of the European Parliament and of the Council of 23 October 2019 shall be entitled to protection under this law under the same conditions as a person who has reported through external channels.
Article 36. Prohibition of reprisals.
1. Acts constituting retaliation, including threats of retaliation and attempted retaliation, against persons who submit a communication under this law are expressly prohibited.
2. Retaliation is understood to mean any acts or omissions that are prohibited by law, or that, directly or indirectly, result in unfavorable treatment that places the person who suffers them at a particular disadvantage compared to another person in the work or professional context, solely because of their status as informants or because they have made a public disclosure.
3. For the purposes of this law, and by way of example, reprisals are considered to be those adopted in the form of:
a) Suspension of the employment contract, dismissal, or termination of the employment or statutory relationship, including non-renewal or early termination of a temporary employment contract once the probationary period has passed, or early termination or annulment of contracts for goods or services, imposition of any disciplinary measure, demotion or denial of promotion, and any other substantial modification of working conditions, and failure to convert a temporary employment contract into a permanent one, if the employee had legitimate expectations of being offered permanent employment; unless these measures were carried out within the regular exercise of management powers under labor legislation or legislation regulating the corresponding public employee statute, due to proven circumstances, facts, or violations, and unrelated to the filing of the communication.
b) Damage, including reputational damage or economic loss, coercion, intimidation, harassment or ostracism.
c) Negative evaluation or references regarding work or professional performance.
d) Inclusion on blacklists or dissemination of information in a specific sector that hinders or prevents access to employment or the contracting of works or services.
e) Denial or cancellation of a license or permit.
f) Denial of training.
g) Discrimination, or unfavorable or unfair treatment.
4. Any person whose rights have been violated by communication or disclosure after the two-year period has elapsed may request protection from the competent authority, which may, exceptionally and with justified justification, extend the protection period, after hearing from the persons or bodies that may be affected. Reasons must be given for refusing to extend the protection period.
5. Administrative acts intended to prevent or hinder the submission of communications and disclosures, as well as those that constitute retaliation or cause discrimination following the submission of such communications and disclosures under this law, shall be null and void and shall, where appropriate, give rise to disciplinary or liability corrective measures, which may include the corresponding compensation for damages to the injured party.
6. The Independent Authority for the Protection of Whistleblowers (AAI) may, within the framework of the sanctioning procedures it conducts, adopt provisional measures under the terms established in Article 56 of Law 39/2015, of October 1, on the Common Administrative Procedure of Public Administrations.
Article 37. Support measures.
1. Persons who communicate or reveal violations provided for in Article 2 through the procedures provided for in this law shall have access to the following support measures:
a) Comprehensive and independent information and advice, readily accessible to the public and free of charge, on available procedures and remedies, protection against retaliation, and the rights of the affected person.
(b) Effective assistance from the competent authorities to any relevant authority involved in their protection against reprisals, including certification that they are eligible for protection under this law.
c) Legal assistance in criminal proceedings and cross-border civil proceedings in accordance with Community regulations.
d) Financial and psychological support, exceptionally, if so decided by the Independent Authority for the Protection of Whistleblowers, AAI, after assessing the circumstances arising from the submission of the communication.
2. All of this is independent of any assistance that may be available under Law 1/1996, of January 10, on free legal aid, for representation and defense in legal proceedings arising from the submission of the communication or public disclosure.
Article 38. Measures of protection against reprisals.
1. Any person who communicates information about acts or omissions covered by this Act or who makes a public disclosure pursuant to this Act shall not be deemed to have breached any restriction on disclosure of information, and shall not incur any liability of any kind in connection with such communication or public disclosure, provided that he or she had reasonable grounds to believe that the communication or public disclosure of such information was necessary to disclose an act or omission under this Act, without prejudice to Section 2.3. This measure shall not affect criminal liability.
The provisions of the preceding paragraph extend to the communication of information by employee representatives, even if they are subject to legal obligations of confidentiality or non-disclosure of confidential information. This is without prejudice to the specific protection rules applicable under labor regulations.
2. Informants shall not incur liability for the acquisition of or access to information that is publicly communicated or revealed, provided that such acquisition or access does not constitute a crime.
3. Any other potential liability of informants arising from acts or omissions that are not related to the communication or public disclosure or that are not necessary to reveal a violation under this law shall be enforceable in accordance with applicable regulations.
4. In proceedings before a court or other authority concerning harm suffered by whistleblowers, once the whistleblower has reasonably established that he or she has communicated or made a public disclosure in accordance with this Law and has suffered harm, it shall be presumed that the harm arose in retaliation for the communication or public disclosure. In such cases, it shall be for the person who took the harmful action to prove that the action was based on duly justified reasons unrelated to the communication or public disclosure.
5. In legal proceedings, including those relating to defamation, copyright infringement, breach of confidentiality, violation of data protection regulations, disclosure of trade secrets, or claims for compensation based on employment or statutory law, the persons referred to in Section 3 of this Law shall not incur liability of any kind as a result of communications or public disclosures protected by this Law. Such persons shall have the right to assert in their defense, in the context of such legal proceedings, that they have communicated or made a public disclosure, provided that they have reasonable grounds to believe that the communication or public disclosure was necessary to demonstrate an infringement under this Law.
Article 39. Measures for the protection of affected persons.
During the processing of the case, the persons affected by the communication shall have the right to the presumption of innocence, the right to a defense, and the right to access the case file under the terms regulated by this law, as well as the same protection established for informants, preserving their identity and guaranteeing the confidentiality of the facts and data of the procedure.
Article 40. Cases of exemption and mitigation of the sanction.
1. When a person who has participated in the commission of the administrative offense that is the subject of the information is the one who reports its existence by submitting the information and provided that it has been submitted before the initiation of the investigation or sanctioning procedure has been notified, the body competent to resolve the procedure, by means of a reasoned resolution, may exempt him from compliance with the administrative sanction that corresponds to him, provided that the following aspects are proven in the file:
a) Having ceased committing the offense at the time of submission of the communication or disclosure and identified, where appropriate, the rest of the persons who participated in or favored it.
b) Have cooperated fully, continuously and diligently throughout the investigation procedure.
c) Having provided truthful and relevant information, evidence or significant data to prove the facts investigated, without having destroyed or hidden them, nor having revealed their content to third parties, directly or indirectly.
d) Having proceeded to repair the damage caused that is attributable to it.
2. When these requirements are not fully met, including partial reparation of the damage, it will be at the discretion of the competent authority, after assessing the degree of contribution to the resolution of the case, whether to mitigate the sanction that would have corresponded to the infringement committed, provided that the informant or author of the disclosure has not previously been sanctioned for acts of the same nature that gave rise to the initiation of the procedure.
3. The mitigation of the sanction may be extended to the rest of the participants in the commission of the infraction, depending on the degree of active collaboration in clarifying the facts, identifying other participants, and repairing or reducing the damage caused, as assessed by the body responsible for the resolution.
4. The provisions of this article shall not apply to the violations established in Law 15/2007, of July 3, on the Defense of Competition.
Article 41. Competent authorities.
The support measures provided for in this Title shall be provided by the Independent Authority for the Protection of Whistleblowers (AAI) in the case of infringements committed in the private sector and in the state public sector, and, where applicable, by the competent bodies of the autonomous communities, with respect to infringements in the scope of the autonomous and local public sector of the territory of the respective autonomous community, as well as infringements in the scope of the private sector, when the reported breach is limited to the territorial scope of the corresponding autonomous community.
The foregoing should be understood without prejudice to the specific support and assistance measures that may be implemented by public and private sector entities.
TITLE VIII
Independent Whistleblower Protection Authority, IWA
CHAPTER I
General provisions
Article 42. Nature.
1. The creation of the Independent Authority for the Protection of Informants is hereby authorized, an independent administrative authority, as a public law entity at the state level, as provided for in Law 40/2015, of October 1, on the Legal Regime of the Public Sector, with its own legal personality and full public and private capacity, which will act in the development of its activity and for the fulfillment of its purposes with full autonomy and organic and functional independence from the Government, from the entities comprising the public sector and from the public powers in the exercise of their functions.
Its official name, in accordance with the provisions of Article 109.3 of Law 40/2015, of October 1, will be "Independent Authority for the Protection of Informants, AAI."
2. The Independent Whistleblower Protection Authority (IWPA) relates to the Government through the Ministry of Justice, to which it is linked.
3. The Chair of the Independent Whistleblower Protection Authority (IWPA), on its own initiative or at the request of another authority, will convene the regional whistleblower protection authorities to contribute to the consistent application of whistleblower protection regulations. In any case, biannual cooperation meetings will be held.
The chair of the Independent Whistleblower Protection Authority (IWPA) and the regional whistleblower protection authorities may request and facilitate the mutual exchange of information necessary for the performance of their functions. They may also establish working groups to address specific issues of common interest and establish common guidelines for action.
4. In the performance of the functions assigned to it by law, and without prejudice to collaboration with other bodies and the powers to direct general government policy exercised through its regulatory capacity, neither the staff nor the members of the bodies of the Independent Whistleblower Protection Authority (IWPA) may request or accept instructions from any public or private entity.
Article 43. Functions.
To fulfill its purposes, the Independent Authority for the Protection of Whistleblowers (IAW) will have the following functions:
1. Management of the external communications channel regulated in Title III.
2. Adoption of the measures for the protection of the informant provided for within its scope of powers, in accordance with the provisions of Article 41.
3. Mandatory reporting of preliminary drafts and drafts of general provisions that affect its area of competence and the functions it performs.
4. Processing of sanctioning procedures and imposition of sanctions for the violations provided for in Title IX, within its scope of powers, in accordance with the provisions of Article 61.
5. Promotion and encouragement of information culture.
CHAPTER II
Legal regime
Article 44. Legal regime.
1. The Independent Whistleblower Protection Authority (IWPA) is governed by the provisions of this law and its statute.
Additionally, to the extent compatible with its full independence, it shall be governed by the rules cited in Article 110.1 of Law 40/2015, of October 1.
2. The Council of Ministers will approve, by royal decree, the Statute of the Independent Authority for the Protection of Whistleblowers (AAI), which will develop its structure, organization, and internal functioning.
Article 45. Personnel regime.
1. The staff of the Independent Authority for the Protection of Whistleblowers (AAI) will be civil servants or employees and will be governed by the provisions of the consolidated text of the Basic Statute of Public Employees, approved by Royal Legislative Decree 5/2015, of October 30, and other regulations governing public servants and, where applicable, by labor regulations.
2. The selection of management staff shall be in accordance with the principles of professional competence and aptitude, merit and capacity, and suitability criteria, and shall be carried out through procedures that guarantee publicity and competition.
3. Staff of the Independent Whistleblower Protection Authority (IWPA) will receive specific training in handling communications.
Article 46. Contracting regime.
1. Contracts entered into by the Independent Authority for the Protection of Whistleblowers (IAW) shall comply with the provisions of public sector procurement legislation.
2. The person holding the presidency of the Independent Authority for the Protection of Whistleblowers (IAW) shall be considered a contracting body, without prejudice to the possibility of delegating their functions in the manner provided for in the statute.
Article 47. Property regime.
1. The Independent Authority for the Protection of Whistleblowers (AAI) will have its own assets, independent of those of the General State Administration.
2. The Independent Authority for the Protection of Whistleblowers, AAI, will have the following assets and financial means to fulfill its purposes:
a) The allocations established annually from the General State Budget.
b) The assets and rights that constitute its assets, as well as the products and income thereof.
c) The percentage determined in the General State Budget Law on the amounts corresponding to pecuniary sanctions imposed by the Authority itself in the exercise of its sanctioning power.
d) Any others that may be legally or statutorily attributed to it.
Article 48. Legal assistance regime.
Legal assistance, consisting of advice, representation, and defense in court by the Independent Authority for the Protection of Informants (AAI), will be the responsibility of the State Attorney General's Office - Directorate of the State Legal Service, through the formalization of the appropriate agreement under the terms provided for in Law 52/1997, of November 27, on Legal Assistance to the State and Public Institutions and its implementing regulations.
Article 49. Budgetary, accounting and economic and financial control regime.
1. The Independent Authority for the Protection of Whistleblowers (AAI) will annually prepare and approve a draft budget, the appropriations of which will be limited, and will submit it to the Ministry of Finance and Public Administration for subsequent inclusion in the General State Budget, in accordance with the provisions of Law 47/2003, of November 26, General Budget.
2. The system for modifying and specifying the credits of said budget shall be that established in Law 47/2003, of November 26, General Budget, for the budgets of autonomous bodies.
3. The person holding the presidency of the Independent Authority for the Protection of Whistleblowers (IAW) is responsible for approving expenditures and ordering payments, except in cases reserved to the Government's jurisdiction, and for rendering accounts for the agency.
4. Without prejudice to the powers conferred on the Court of Auditors by its Organic Law, the economic and financial management of the Independent Authority for the Protection of Informants (AAI) shall be subject to the control of the General Intervention of the State Administration in the terms established by Law 47/2003, of November 26.
5. In accordance with the provisions of Law 40/2015, of October 1, the Independent Authority for the Protection of Whistleblowers (AAI), will be subject to continuous effectiveness control and supervision.
Article 50. Appeals regime.
1. The acts and resolutions of the person holding the presidency of the Independent Authority for the Protection of Informants (AAI) shall terminate the administrative procedure and may only be appealed before the contentious-administrative jurisdiction, without prejudice to the optional appeal for reconsideration and the provisions of Article 20.
2. The acts and decisions of the bodies of the Independent Authority for the Protection of Whistleblowers (IAI), other than the person holding the Presidency, do not exhaust the administrative procedure and may be subject to administrative appeal in accordance with the provisions of Law 39/2015, of October 1, on the Common Administrative Procedure of Public Administrations.
Article 51. Circulars and recommendations.
1. The person holding the presidency of the Independent Whistleblower Protection Authority (IWPA) may prepare circulars and recommendations establishing the appropriate criteria and practices for the proper functioning of the Authority.
2. Circulars shall be approved in accordance with the procedure established for the preparation of general provisions and shall become binding once published in the Official State Gazette.
Article 52. Sanctioning power.
The Independent Whistleblower Protection Authority (AAI) will exercise sanctioning powers for the commission of violations listed in Title IX in accordance with the procedure established therein.
CHAPTER III
Organization
Article 53. Of the Presidency.
1. The person holding the presidency of the Independent Whistleblower Protection Authority (IWPA) is its highest representative and governing body.
2. The President, who will have the rank of Undersecretary, shall be appointed by Royal Decree at the proposal of the Minister of Justice for a non-renewable term of five years. The President shall be appointed from among individuals of recognized prestige and professional competence in the areas under the Authority's jurisdiction, following an appearance before the relevant Committee of the Congress of Deputies. The Congress, through the relevant Committee and by agreement adopted by an absolute majority, must ratify the appointment within one month of receiving the corresponding communication. Under no circumstances may the appointment be extended.
Article 54. Of the Advisory Commission for the Protection of Informants.
1. The person holding the presidency of the Independent Whistleblower Protection Authority (IWPA) will be advised by an Advisory Committee, which he or she will chair.
2. The Advisory Commission shall be composed of the following members, with the rank of at least Director General or equivalent:
a) A representative of the Court of Auditors.
b) A representative of the Transparency and Good Governance Council.
c) A representative of the Independent Office for the Regulation and Supervision of Procurement.
d) A representative of the Independent Authority for Fiscal Responsibility.
e) A representative of the Bank of Spain.
f) A representative of the National Securities Market Commission.
g) A representative of the National Commission on Markets and Competition.
h) A representative of the State Attorney General's Office-State Legal Service Directorate.
i) A representative of the National Audit Office of the General Intervention of the State Administration.
j) A representative of the Ministry of Finance and Public Service belonging to the State Tax Administration Agency.
k) Two representatives appointed by the Ministry of Justice for a period of five years from among jurists of recognized competence with more than ten years of professional practice.
l) A representative of the reporting persons at the national level from the most representative association or associations.
2. The members of the Advisory Commission for the Protection of Informants shall be appointed by order of the head of the Ministry of Justice, published in the Official State Gazette.
3. The Whistleblower Protection Advisory Committee shall meet when so ordered by the President of the Independent Whistleblower Protection Authority (IWPA) and, in any case, once every six months.
4. The decisions taken by the Advisory Commission for the Protection of Informants shall not be binding under any circumstances.
5. In all matters not provided for by this law, the regime, powers and operation of the Advisory Commission for the Protection of Informants shall be those established in the Statute of the Independent Authority for the Protection of Informants, AAI.
Article 55. Functions of the Presidency.
The person holding the presidency of the Independent Authority for the Protection of Whistleblowers (IAW) is responsible for exercising the following functions:
a) Hold the legal representation of the Independent Authority.
b) Agree on the convening of ordinary and extraordinary sessions of the Advisory Commission for the Protection of Informants.
c) Direct and coordinate the activities of all governing bodies of the Independent Authority for the Protection of Whistleblowers, AAI
d) Arrange the expenses and order the payments of the Independent Authority for the Protection of Whistleblowers, AAI
e) Enter into contracts and agreements.
f) Act as the highest authority of all staff of the Independent Authority for the Protection of Whistleblowers, AAI
g) Appoint the heads of the governing bodies of the Independent Authority for the Protection of Whistleblowers, AAI
h) Issue a resolution in sanctioning procedures in the terms provided for in Title IX.
i) Exercise the other functions attributed to it by this law, its Statute and the rest of the current legal system.
Article 56. Functions of the Advisory Commission for the Protection of Informants.
1. The Whistleblower Protection Advisory Committee is a collegiate advisory body to the person holding the presidency of the Independent Whistleblower Protection Authority (IWPA).
2. The Whistleblower Protection Advisory Committee shall issue a report on all matters submitted to it by the President of the Independent Whistleblower Protection Authority (IWPA) and may make proposals on matters related to the IWPA's areas of competence.
Article 57. Internal organization.
The internal organization and operation of the Independent Authority for the Protection of Whistleblowers (IAI) shall be governed by the provisions of its Statute and Internal Operating Regulations.
Article 58. Causes for termination of the Presidency.
The President shall cease to hold office upon expiration of his or her term of office, at his or her own request or upon dismissal by the Council of Ministers by royal decree, in the following cases:
a) Serious breach of obligations.
b) Supervening incapacity to perform his/her duties.
c) Incompatibility.
d) Final conviction for intentional crime.
In the cases provided for in letters a), b) and c), ratification of the separation by the absolute majority of the competent Committee of the Congress of Deputies will be necessary.
Article 59. Parliamentary control.
The president of the Independent Authority for the Protection of Whistleblowers (IAW) will appear annually before the relevant committees of the Congress of Deputies and the Senate.
TITLE IX
Sanctioning regime
Article 60. Applicable legal regime.
The exercise of the sanctioning power within the scope of this law shall be carried out in accordance with the principles and subject to the procedural rules provided for in Law 40/2015, of October 1, and Law 39/2015, of October 1.
Article 61. Sanctioning authority.
1. The exercise of the sanctioning power provided for in this law corresponds to the Independent Authority for the Protection of Informants, AAI, and the competent bodies of the autonomous communities, without prejudice to the disciplinary powers that the competent bodies may have within the internal scope of each organization.
2. The Independent Whistleblower Protection Authority (IWPA) shall have jurisdiction over violations committed within the state public sector. It shall also have jurisdiction over violations committed within the private sector throughout the country, provided that the corresponding regional regulations have not assigned this jurisdiction to the competent bodies of the respective autonomous communities. The power to impose sanctions arising from procedures under the IWPA's jurisdiction shall fall to the person holding its presidency.
3. The competent bodies of the autonomous communities shall have jurisdiction exclusively over violations committed within the scope of the autonomous and local public sector within the territory of the corresponding autonomous community. Regional regulations may provide that these bodies shall have jurisdiction over violations committed within the private sector when they affect only their territorial scope.
Article 62. Responsible subjects.
1. Natural and legal persons who carry out any of the actions described as infractions in Article 63 shall be subject to the sanctioning regime established in this law.
2. When the commission of the violation is attributed to a collegiate body, liability shall be enforceable under the terms established in the sanctioning resolution. Members who failed to attend the meeting where the resolution was adopted, for justified reasons, or who voted against it, shall be exempt from liability.
3. The requirement for liability arising from the violations described in this law shall extend to those responsible even if their relationship with or activity in the respective entity has ceased.
Article 63. Infractions.
1. The following intentional actions or omissions will be considered very serious violations:
a) Any action that constitutes an effective limitation of the rights and guarantees provided for in this law, introduced through contracts or agreements at an individual or collective level, and in general any attempt or effective action to hinder the submission of communications or to prevent, frustrate, or slow down their follow-up, including the provision of false information or documentation by those required to do so.
b) The adoption of any reprisals arising from the communication against the informants or other persons included in the scope of protection established in article 3 of this law.
c) Violate the guarantees of confidentiality and anonymity provided for in this law, and in particular any action or omission tending to reveal the identity of the informant when he or she has opted for anonymity, even if the identity is not actually revealed.
d) Violate the duty to maintain secrecy regarding any aspect related to the information.
e) The commission of a serious offense when the perpetrator has been sanctioned by a final resolution for two serious or very serious offenses in the two years prior to the commission of the offense, counted from the finality of the sanctions.
f) Communicating or publicly revealing information that is known to be false.
g) Failure to comply with the obligation to have an internal information system in the terms required by this law.
2. The following actions or omissions will be considered serious violations:
a) Any action that involves a limitation of the rights and guarantees provided for in this law or any attempt or effective action to hinder the submission of information or to prevent, frustrate or slow down its follow-up that is not considered a very serious infringement pursuant to section 1.
b) Violate the guarantees of confidentiality and anonymity provided for in this law when it is not considered a very serious violation.
c) Violate the duty of confidentiality in cases where it is not considered a very serious violation.
d) Failure to comply with the obligation to adopt measures to guarantee the confidentiality and secrecy of information.
e) The commission of a minor offense when the perpetrator has been sanctioned for two minor, serious or very serious offenses in the two years prior to the commission of the offense, counted from the date the sanctions became final.
3. The following actions or omissions will be considered minor infractions:
a) Incomplete submission of information, deliberately by the System Manager to the Authority, or outside the time allowed for this purpose.
b) Failure to comply with the obligation to cooperate with the investigation of information.
c) Any failure to comply with the obligations provided for in this law that is not classified as a very serious or serious infraction.
Article 64. Limitation period for violations.
1. Very serious infractions will be subject to a three-year statute of limitations, serious infractions to a two-year statute of limitations, and minor infractions to a six-month statute of limitations.
2. The statute of limitations for violations shall begin to run from the date on which the violation was committed. For violations arising from a continuing activity, the starting date shall be the date of the end of the activity or the date of the last act that constituted the violation.
3. The statute of limitations shall be interrupted by the initiation, with the knowledge of the interested party, of the sanctioning procedure, and the statute of limitations shall resume if the sanctioning procedure remains paralyzed for three months for reasons not attributable to those against whom it is directed.
Article 65. Sanctions.
1. The commission of violations provided for in this law will entail the imposition of the following fines:
a) If individuals are responsible for the violations, they will be fined between €1,001 and €10,000 for minor violations; between €10,001 and €30,000 for serious violations; and between €30,001 and €300,000 for very serious violations.
b) If they are legal entities, they will be fined up to 100,000 euros for minor infractions, between 100,001 and 600,000 euros for serious infractions, and between 600,001 and 1,000,000 euros for very serious infractions.
2. Additionally, in the case of very serious violations, the Independent Whistleblower Protection Authority (IWPA) may agree to:
a) Public reprimand.
b) The prohibition of obtaining subsidies or other tax benefits for a maximum period of four years.
c) The prohibition of contracting with the public sector for a maximum period of three years in accordance with the provisions of Law 9/2017, of November 8, on Public Sector Contracts, which transposes into Spanish law Directives 2014/23/EU and 2014/24/EU of the European Parliament and of the Council of February 26, 2014.
3. Penalties for very serious violations of a sum equal to or greater than €600,001 imposed on legal entities may be published in the Official State Gazette (Boletín Oficial del Estado) after the administrative resolution becomes final. The publication must contain, at a minimum, information on the type and nature of the violation and, where applicable, the identity of the persons responsible for it, in accordance with data protection regulations.
Article 66. Graduation.
1. The following criteria may be taken into account when classifying the infractions:
a) Recidivism, provided that it has not been taken into account in the cases of article 63.1.e) and 2.e).
b) The extent and temporal persistence of the damage or harm caused.
c) The intentionality and culpability of the author.
d) The offender's financial results from the previous year.
e) The circumstance of having proceeded to correct the non-compliance that gave rise to the infringement on its own initiative.
f) Repair of any damage or harm caused.
g) Collaboration with the Independent Whistleblower Protection Authority, AAI, or other administrative authorities.
2. The penalties to be imposed as a result of the commission of offenses classified in this law shall be graded taking into account the nature of the offense and the circumstances prevailing in each case. In particular, and whenever these were not taken into account in the grading of the offense, the weighting of the penalties shall be based on the criteria set forth in the previous section.
Article 67. Concurrence.
The exercise of the sanctioning power provided for in this title is independent and may concur with the disciplinary regime for civil servants, statutory or labor personnel that is applicable in each case.
Article 68. Limitation of sanctions.
Penalties imposed for very serious violations will expire after three years, those imposed for serious violations after two years, and those imposed for minor violations after one year.
The statute of limitations for sanctions shall begin to run from the day following the date on which the resolution imposing the sanction becomes enforceable.
The initiation of enforcement proceedings with the knowledge of the interested party will interrupt the statute of limitations, and the period will begin to run again if the proceedings are suspended for more than one month for reasons not attributable to the offender.
First additional provision. Review of reception and follow-up procedures.
The authorities responsible for external information channels will review their procedures for receiving and monitoring information at least once every three years, incorporating actions and best practices to ensure they serve the purposes for which they were created most effectively.
Second additional provision. Agreements.
The Independent Whistleblower Protection Authority (AAI) may act as an external information channel and as an independent whistleblower protection authority for those autonomous communities that so decide, subject to the signing of the corresponding agreement stipulating the conditions under which the autonomous community will cover the costs arising from this assumption of powers.
Cities with a Statute of Autonomy may designate their own independent bodies or assign jurisdiction to the Independent Authority for the Protection of Informants (IAI), by entering into an agreement for this purpose under the terms set forth in the preceding paragraph.
Third Additional Provision. Annual Report and Statistics.
1. The Independent Whistleblower Protection Authority (IWPA) will prepare an Annual Report within the first three months of the year, in which it will account for the actions carried out during the previous year within the scope of its functions.
This report will include the number and nature of the communications submitted, as well as those that were investigated and their outcome, specifying the suggestions or recommendations made to the Independent Authority for the Protection of Whistleblowers (IAW), and the number of open proceedings.
2. The report shall not contain personal data or references that would allow the identification of the reporting persons or those affected, except when they are already public as a result of a final criminal or administrative judgment.
3. The Annual Report, which will be public, will be forwarded to the Cortes Generales prior to the appearance referred to in Article 59.
4. The Independent Whistleblower Protection Authority, IWA, in accordance with the obligation imposed by Article 27 of Directive (EU) 2019/1937 of the European Parliament and of the Council of 23 October 2019 on the annual submission to the European Commission of statistics on the information referred to in Chapter III, preferably in aggregate form, must have the following statistical data:
a) number of communications received by the competent authorities;
b) number of investigations and legal proceedings initiated following such communications, and their outcome, and
c) Estimates of the economic damage and the amounts recovered following investigations and legal proceedings related to the infringements, if they could have been obtained.
Fourth Additional Provision. Administration of the Historical Territories of the Basque Country.
For the purposes of Article 24, processing through the external channel may be carried out in the Basque Country by the competent institutions under the terms established by regional regulations.
Fifth Additional Provision. Anti-corruption strategy.
The Government, within a maximum period of eighteen months from the entry into force of this law, and in collaboration with the Autonomous Communities, must approve an Anti-Corruption Strategy that must at least include an evaluation of compliance with the objectives established in this law, as well as the measures deemed necessary to alleviate the deficiencies identified during that period.
Sixth additional provision. Extension of protection measures.
The protection measures set out in this law will extend to communications regarding the actions or omissions referred to in Article 2 that have taken place since the entry into force of Directive (EU) 2019/1937 of the European Parliament and of the Council of 23 October 2019 on the protection of persons who report breaches of Union law.
First transitional provision. Adaptation of existing internal information systems and channels.
The internal communication systems and corresponding channels that the obligated entities or organizations have enabled upon entry into force of this law may be used to comply with the provisions of this law, provided they comply with the requirements established therein.
Second transitional provision. Maximum period for establishing internal information systems and adapting existing ones.
1. Administrations, agencies, companies and other entities required to have an internal information system must implement it within a maximum period of three months from the entry into force of this law.
2. As an exception, in the case of legal entities in the private sector with two hundred and forty-nine or fewer employees, as well as municipalities with fewer than ten thousand inhabitants, the period provided for in the previous paragraph will be extended until December 1, 2023.
3. External information channels and procedures shall be governed by their specific regulations, with the provisions of this law applying to those aspects in which they do not comply with Directive (EU) 2019/1937 of the European Parliament and of the Council of 23 October 2019. Such adaptation must take place within six months of the entry into force of this law.
In these cases, the informant will enjoy the protection established in this law, provided that the employment or professional relationship in which the violation occurred is governed by Spanish law and, where applicable, in addition to the protection established in specific regulations.
Third Transitional Provision. Budgetary Provision for the Independent Authority for the Protection of Whistleblowers (IAI)
Until the Independent Authority for the Protection of Whistleblowers (IAW) has its own budget, its activities will be funded by the Ministry of Justice's budgetary resources.
First final provision. Amendment to Law 1/1996, of January 10, on free legal aid.
A new letter k) is added to article 2 of Law 1/996, of January 10, on free legal assistance, with the following wording:
«k) Persons who report violations under the terms of the Law regulating the protection of persons who report regulatory violations and the fight against corruption, to the Independent Authority for the Protection of Informants, AAI, or to the respective regional authorities, provided that they meet the protection conditions set out in the aforementioned Law, provided that they have gross economic resources and income, computed annually for all concepts and by family unit, less than four times the public indicator of income for multiple purposes in force at the time of reporting the information, and exclusively for the procedures followed in any jurisdictional order that are a direct consequence of the reported violation.»
Second Final Provision. Amendment to Law 29/1998, of July 13, regulating the Contentious-Administrative Jurisdiction.
Law 29/1998, of July 13, regulating the Contentious-Administrative Jurisdiction, is amended as follows:
One. Letter m) is amended and a new letter n) is added to section 1 of article 10, with the following wording:
"m) The acts and provisions issued by the independent autonomous authorities or competent bodies of the autonomous communities referred to in the Law regulating the protection of persons who report regulatory violations and the fight against corruption.
n) Any other administrative actions not expressly attributed to the jurisdiction of other bodies of this jurisdictional order.
Two. Section 5 of the fourth additional provision is amended and reads as follows:
«5. The acts and provisions issued by the Spanish Data Protection Agency, the National Commission on Markets and Competition, the Council for Transparency and Good Governance, the Economic and Social Council, the Cervantes Institute, the Nuclear Safety Council, the Council of Universities, the Independent Authority for the Protection of Informants, the AAI, and the Second Section of the Intellectual Property Commission, directly before the Administrative Litigation Division of the National Court.»
Third Final Provision. Amendment to Law 15/2007, of July 3, on the Defense of Competition.
A new additional provision, twelfth, is introduced into Law 15/2007, of July 3, on the Defense of Competition, with the following wording:
Additional Provision Twelfth. Reporting of potential violations through the external communications channel of the Competition Directorate of the National Markets and Competition Commission.
1. Any individual may report any actions or omissions that may constitute violations of this law through the external communications channel of the Competition Directorate of the National Markets and Competition Commission.
2. Reporting of violations by informants will not be considered a complaint for the purposes of Article 49 of this Law, nor will it be considered a request for exemption or reduction of the fine for the purposes of Articles 65 and 66 of this Law.
3. Communication may be made anonymously. Otherwise, the identity of the informant will be preserved, and it may only be communicated to the judicial authority, the Public Prosecutor's Office, or the competent administrative authority within the framework of a criminal, disciplinary, or sanctioning investigation.
4. Persons who report potential violations of this law through the Competition Directorate's external communications channel shall be entitled to the support and protection measures provided for in the Law Regulating the Protection of Persons Who Report Regulatory Violations and the Fight Against Corruption.
5. Once the communication is received through the external communications channel, the Competition Directorate will register it and assign an identification code. The record of external communications will be kept in a secure database with restricted access exclusively to National Markets and Competition Commission personnel duly authorized by the head of the Competition Directorate. All communications received will be recorded in this database, providing the following information:
a) Date of receipt.
b) Identification code.
c) Actions carried out.
d) Measures taken.
e) Closing date.
6. Within a period of no more than ten business days from receipt, the Competition Directorate will acknowledge receipt of the communication, unless the communication is anonymous or the informant has expressly opted out of receiving communications related to the investigation.
7. The Competition Directorate will verify whether the communication exposes facts or conduct that may constitute evidence of violations of this law. If the facts reported fall within the jurisdiction of other bodies, it will forward them to the competent authorities and agencies, informing the informant, unless the communication was anonymous or the informant has opted out of receiving communications from the National Commission on Markets and Competition. Such forwarding will be carried out in a manner that maintains the guarantees indicated to preserve the confidentiality of the informant's identity.
8. The Independent Whistleblower Protection Authority (IWA) will provide the whistleblowers referred to in this provision with the support measures and apply the sanctioning regime regarding the protection measures provided for in the Law regulating the protection of persons who report regulatory violations and the fight against corruption.
9. The preceding sections shall also apply to the information channels of the regional competition authorities.
Fourth Final Provision. Amendment to Law 10/2010, of April 28, on the prevention of money laundering and terrorist financing.
Section 5 of Article 65 of Law 10/2010, of April 28, on the prevention of money laundering and terrorist financing, is amended as follows:
«5. Persons exposed to threats, hostile actions or adverse employment measures for reporting internally or to the Commission's Executive Service communications on activities related to money laundering or terrorist financing may lodge a complaint with the Independent Whistleblower Protection Authority (IWPA) under the terms provided for in the Law regulating the protection of persons who report regulatory breaches and the fight against corruption.
In cases where the obligated subject has not adopted the appropriate measures to maintain confidentiality regarding the identity of the employees, directors or agents who have made a communication to the internal control bodies, in the terms of article 30.1, article 52.1.s) will apply.
Fifth Final Provision. Amendment to Law 10/2014, of June 26, on the regulation, supervision, and solvency of credit institutions.
A new section 3 is added to article 122 of Law 10/2014, of June 26, on the regulation, supervision and solvency of credit institutions, with the following wording:
«3. When the reporting person falls within the personal scope of the Law regulating the protection of persons who report regulatory breaches and the fight against corruption, the Independent Authority for the Protection of Whistleblowers (IAW) will adopt the whistleblower protection measures provided for in the aforementioned law.»
Sixth Final Provision. Amendment to Law 9/2017, of November 8, on Public Sector Contracts, transposing into Spanish law Directives 2014/23/EU and 2014/24/EU of the European Parliament and of the Council, of February 26, 2014.
Letter b) of section 1 of article 71 of Law 9/2017, of November 8, on Public Sector Contracts, which transposes into Spanish law Directives 2014/23/EU and 2014/24/EU of the European Parliament and of the Council, of February 26, 2014, is amended, which is worded as follows:
«b) Have been sanctioned definitively for a serious violation in professional matters that calls into question their integrity, market discipline, distortion of competition, labor integration and equal opportunities, and non-discrimination of persons with disabilities, or immigration, in accordance with the provisions of current regulations; or for a very serious violation in environmental matters, in accordance with the provisions of current regulations; or for a very serious violation in labor or social matters, in accordance with the provisions of the consolidated text of the Law on Infractions and Sanctions in the Social Order, approved by Royal Legislative Decree 5/2000, of August 4, as well as for the serious violation provided for in Article 22.2 of the aforementioned text; or for the very serious violations provided for in the Law regulating the protection of persons who report regulatory violations and the fight against corruption.»
Seventh Final Provision. Amendment to Organic Law 3/2018, of December 5, on the Protection of Personal Data and the Guarantee of Digital Rights.
Article 24 of Organic Law 3/2018, of December 5, on the Protection of Personal Data and the Guarantee of Digital Rights, is amended as follows:
Article 24. Data processing for the protection of persons reporting regulatory violations.
Any processing of personal data necessary to ensure the protection of individuals who report regulatory violations will be lawful.
These treatments will be governed by the provisions of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016, this Organic Law and the Law regulating the protection of persons who report regulatory breaches and the fight against corruption.
Eighth final provision. Competent titles.
This law is enacted under the provisions of Article 149.1, sections 1, 6, 7, 11, 13, 18, and 23 of the Spanish Constitution, which grants the State exclusive powers to regulate the basic conditions that guarantee the equality of all Spaniards in the exercise of their rights and fulfillment of their constitutional duties; commercial legislation; procedural legislation, without prejudice to the necessary specializations arising in this regard from the particularities of the substantive law of the autonomous communities; labor legislation; the foundations and coordination of general planning of economic activity; the foundations of the legal system of public administrations and the statutory system of their civil servants; the common administrative procedure; basic legislation on administrative contracts and concessions and the liability system of all public administrations; and basic legislation on environmental protection.
The scope of Title VIII of this law is limited to the General State Administration and other entities in the state public sector.
Ninth final provision. Incorporation of Directive (EU) 2019/1937 of the European Parliament and of the Council of 23 October 2019 on the protection of persons who report breaches of Union law.
This law incorporates into the domestic legal system Directive (EU) 2019/1937 of the European Parliament and of the Council of 23 October 2019 on the protection of persons who report breaches of Union law.
Tenth Final Provision. Development authorization.
The Government is empowered to issue any regulatory provisions necessary for the development and implementation of this law.
Final Provision Eleven. Statute of the Independent Authority for the Protection of Whistleblowers (IAI)
Within one year of the entry into force of this law, the Council of Ministers will approve by royal decree, at the joint proposal of the Ministries of Justice and Finance and Public Administration, the Statute of the Independent Authority for the Protection of Whistleblowers (IAI), which will establish the relevant provisions on its organization, structure, operation, as well as all aspects necessary for the fulfillment of the functions assigned by this law.
Twelfth Final Provision. Entry into force.
This law shall enter into force twenty days after its publication in the Official State Gazette.
Therefore,
I command all Spaniards, both individuals and authorities, to observe and enforce this law.
Madrid, February 20, 2023.
FELIPE R.
The President of the Government,
Pedro Sanchez Perez-Castejón